Accounts Payable Coordinator

Position Overview: (hybrid work schedule)

The Accounts Payable Coordinator is responsible for processing invoices, maintaining accurate payment records, and supporting the day-to-day accounts payable functions. This position works closely with vendors, employees, and internal departments to ensure invoices are processed accurately and payments are made on time.

Responsibilities:

· Own the accurate and timely processing of invoices, credit memos, and payments in the accounting system, ensuring appropriate approvals and supporting documentation.

· Ensure invoices are properly matched to purchase orders and receiving records, where applicable, and resolve discrepancies impacting payment.

· Maintain accurate vendor accounts and payment information, including vendor statement reconciliations and resolution of outstanding issues.

· Manage AP inquiries and communications with vendors and internal stakeholders, including payment status, remittances, and invoice-related questions.

· Maintain the integrity and organization of AP records and documentation, including the AP inbox and information required for audits and compliance.

· Support the AP month-end close and related account reconciliations, ensuring AP balances and activity are complete and accurate.

Requirements:

· Excellent communication (verbal and written) skills required to handle internal/external vendor needs.

· Strong attention to detail and organizational skills.

· Ability to reconcile statements and/or accounts.

· Basic understanding of accounting principles.

· Proficiency with Microsoft Excel, Word, Outlook, and accounting software.

· Ability to manage multiple priorities and meet deadlines with flexibility.

· Ability to work independently and within a group setting.

· Adhere to all policies and procedures

· Maintain a high level of accuracy and confidentiality.

Education and/or Experience:

· 1-2 years hands-on experience in Accounting or related experience or equivalent combination of education and experience. Degree in Accounting, Finance, or Business Administration a plus.

 Food Safety & Quality Requirements/Responsibilities:

· Adheres to all Food Safety/Quality SOP's

· Accurately complete required Food Safety & Quality Records

· Communicate any known or suspected Food Safety/ Quality issues to the Q.A Manager and Department Manager.

· Attend all Food Safety/Quality training sessions.

 Physical Requirements:

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, Requires the employee to stand for long periods of time, walk, frequent lifting of material up to 50 pounds and frequent twisting, turning, reaching, pushing and pulling use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs, balance; stoop, kneel or crouch; talk and hear.

Disclaimer:

This position description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. Employee may be asked to perform other duties as required.