Event Coordinator

Southern Trace Country Club is seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a wide variety of events. This role offers an exciting opportunity to craft memorable experiences by managing all aspects of event logistics, from initial concept to final wrap-up. The ideal candidate will possess a passion for hospitality, exceptional organizational skills, and a flair for customer service. As an Event Coordinator, you will play a pivotal role in ensuring every event runs smoothly, exceeds expectations, and leaves a lasting impression on guests and clients alike.

•  Collaborate with clients and internal teams to understand event objectives and develop comprehensive plans that align with their vision.
• Negotiate contracts with vendors, venues, caterers, and entertainment providers to secure the best terms and services.
• Coordinate all event details including venue selection, catering arrangements, décor, audiovisual needs, and guest accommodations.
• Manage budgets effectively by tracking expenses, controlling costs, and upselling additional services or enhancements to maximize revenue opportunities.
• Oversee event marketing efforts to promote upcoming events through various channels, increasing attendance and engagement.
• Ensure seamless event execution by supervising setup, managing timelines, troubleshooting issues promptly, and maintaining high standards of guest service.
• Build strong relationships with clients, vendors, and venue staff through clear communication and professional negotiation skills.
• Conduct post-event evaluations to gather feedback for continuous improvement and ensure client satisfaction.

• Proven experience in event planning or management within hospitality settings such as hotels, restaurants, or banquet facilities.
• Demonstrated ability to coordinate multiple events simultaneously while adhering to deadlines and budgets.
• Strong background in customer service with excellent communication skills to liaise effectively with diverse stakeholders.
• Familiarity with event marketing strategies and upselling techniques to enhance event profitability.
• Experience handling contracts, catering arrangements, banquet operations, and hotel or venue logistics is highly desirable.
• Knowledge of budgeting processes along with time management skills necessary for detailed planning and execution.
• Prior involvement in fundraising or guest services roles is a plus for creating engaging attendee experiences. Join us as an Event Coordinator where your enthusiasm fuels unforgettable moments!

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance