Executive Assistant

Location: Remote (US-based preferred — Eastern Time zone required)

Employment Type: 1099 Independent Contractor

Schedule: Monday-Saturday, 9:00 AM - 6:00 PM ET

Compensation: $70,000 - $85,000/year

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ABOUT THE ROLE

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A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.

You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.

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KEY RESPONSIBILITIES

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Calendar & Communication Management

• Own and manage the CEO's calendar, schedule, and priorities

• Handle inbox management with a zero-inbox approach

• Draft and manage correspondence, client updates, and follow-ups

• Prepare briefing notes and agendas for meetings

Team & Operations Oversight

• Oversee a remote team

• Collect, compare, and summarize team performance reports

• Act as the gatekeeper and liaison between the CEO and the team

• Ensure deadlines, milestones, and deliverables stay on track

Process & Systems Building

• Create and implement SOPs, workflows, and organizational systems

• Identify inefficiencies and proactively recommend improvements

• Bring structure and accountability to a growing organization

Administrative & Financial Support

• Manage travel arrangements and logistics

• Handle expenses reporting, contract preparation, and financial admin tasks

• Support budget planning and financial coordination

• Coordinate event logistics as needed (future growth area)

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IDEAL CANDIDATE PROFILE

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Requirements:

• 3-5 years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive

• Proven ability to build systems, SOPs, and organizational processes from scratch

• Strong written and verbal communication skills — professional, clear, and confident

• Exceptional organizational skills and attention to detail

• Self-starter who takes initiative and works independently

• Comfortable managing and coordinating remote teams

• Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)

• Available to work Monday-Saturday during US Eastern Time hours

• Comfortable with 1099 independent contractor arrangement

Nice to Have:

• Background in automotive, luxury, or high-end service industries

• Spanish and/or Arabic language skills

• Experience with CRM platforms and project management tools

• Event coordination experience

• Experience working with high-profile or celebrity clientele

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COMPENSATION & BENEFITS

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• $70,000 - $85,000/year (1099 contractor)

• Opportunity to grow with a rapidly expanding company

• Direct access to and mentorship from the CEO

• Be part of a high-energy, premium brand with an exciting growth trajectory

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90-DAY SUCCESS METRICS

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By 30 Days:

• Fully integrated into all communication channels and tools

• Managing the CEO's calendar and inbox independently

• Established rapport with all remote team members

• Understand the business model, clientele, and team structure

By 60 Days:

• Producing weekly team performance summaries

• Identified and documented at least 3 key SOPs/processes

• Handling all administrative tasks independently

• Zero missed deadlines or dropped communications

By 90 Days:

• All core SOPs documented and operational

• Remote team oversight running smoothly with minimal CEO involvement

• Measurable improvement in CEO's available time for strategic work

• Event coordination framework in place for future needs

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IMPORTANT NOTES

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This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails — you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly — we want to hear from you.