What are the responsibilities and job description for the Office Administrator position at TriVistaUSA Design + Build?
At TriVistaUSA Design Build, we do cool projects for cool people.
We're a growing, award-winning residential remodeling company that believes exceptional client experiences start long before construction begins. Every interaction matters, and we're looking for someone who takes pride in creating a polished, welcoming, and organized environment for clients, team members, and guests alike.
If you're naturally organized, enjoy helping others, and love being the person who keeps everything running smoothly behind the scenes, this could be the perfect opportunity.
What You'll Do
Be the Face of TriVistaUSA
- Welcome clients, vendors, and guests with warmth and professionalism.
- Create memorable first impressions and exceptional in-office experiences.
- Prepare meeting spaces and ensure every visit feels intentional and well cared for.
- Answer and direct incoming calls and emails.
Support a High-Performing Team
- Coordinate calendars, meetings, and team communications.
- Take meeting notes and track action items.
- Assist with scheduling and client follow-up activities.
- Support sales, design, marketing, and production teams with administrative tasks.
Keep the Office Running Smoothly
- Maintain an organized, professional, and guest-ready environment.
- Coordinate office supplies, refreshments, and shared spaces.
- Help organize team lunches, gatherings, and special events.
- Assist with accounts receivable tracking, mail handling, deposits, and general office operations.
- Run occasional errands as needed.
Who You Are
- Positive, proactive and dependable.
- Detail-orientated with strong organizational skills.
- Professional communicator, both written and verbal.
- Comfortable juggling multiple priorities.
- Someone who notices what needs to be done and takes initiative.
- A team player who enjoys helping others succeed.
Qualifications
- Bachelor's degree required.
- 1–2 years of experience in an administrative, office, hospitality, or client-facing role.
- Proficiency with Google Workspace (Docs, Sheets, Calendar).
- Strong time management and follow-through skills.
- Comfortable working in a fast-paced, growing company.
Why Join TriVistaUSA?
- Health Insurance
- 401(k)
- Paid Time Off
- Opportunities for Advancement
- Exposure to the design-build industry
- Mentorship from a highly collaborative team
- The chance to play an important role in a company that's growing and doing things differently
A Typical Day Might Include...
Greeting a client for a design consultation, preparing a conference room, coordinating a team lunch, assisting with scheduling, answering calls, supporting the marketing team, and ensuring the office is running seamlessly.
No two days are exactly the same, and that's part of what makes this role rewarding.
Sound Like You?
We're not just looking for someone to fill a position, we're looking for someone who takes pride in creating exceptional experiences and wants to be part of something special.
Apply by sending your resume and cover letter to megan@trivistausa.com
Salary : $55,000 - $65,000