Accounts Payable Administrative Assistant

Accounts Payable Administrative Assistant

Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking an experienced, detail-oriented, self-motivated, and well-organized Accounts Payable Administrative Assistant.

Triumvirate Environmental provides leading organizations in the higher education, life sciences, healthcare, and advanced manufacturing sectors with diverse services and expertise to assist them with compliance management. At Triumvirate Environmental, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.   

This position reports to the Accounts Payable Manager in our Somerville, MA Corporate office. This position will be fully onsite for the first 90 days. After 90 days, the position will follow a hybrid schedule approved by the manager and Human Resources. 

Responsibilities:

• Answer incoming phone calls from vendors and employees.
• Monitor the Accounts Payable email inbox and promptly respond to vendor inquiries.
• Assist with administrative tasks related to check run payments.
• Prepare UPS packages for mailing and print labels.
• Process monthly credit card entries.
• Maintain electronic and hard copy filing systems.
• Download necessary reports as requested.
• Match payments to invoices electronically.
• Scan incoming mail and encourage vendors to submit electronic invoices.
• Manage the “must pay” list.
• Assist with small statement reconciliation.
• Download invoices from vendor websites (e.g., UPS, WB Mason, Cintas, Wells Fargo).
• Save Down invoices by entity.
• Confirm purchase orders on invoices.
• Sort incoming US mail and handle checks.

Requirements:

• High School Diploma or GED.
• Familiarity with accounts payable and accounts receivable ledgers.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality regarding financial data.
• Excellent organizational skills with attention to detail.
• Must be eligible to work in the United States without future sponsorship.
• Must have a reliable form of transportation.

#LI-Onsite

Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!

To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website! 

Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you have a disability and need accommodation during the application and hiring process, please contact us at https://www.triumvirate.com/contact or call us at 888-834-9697.  The requirements listed above are representative of the knowledge, skill, and/or ability required. To view our California Privacy Notice and Policy, click here.