Administrative Assistant

Company Overview:

Triton Stone Group is a leading U.S. distributor and importer of natural stone, quartz, tile, sinks, tools, and building products. Established in 2006, the company has grown to operate over 31 locations across 15 states with a team of more than 350 employees. Triton serves both commercial and residential markets, delivering high-quality stone slabs, countertops, and related materials to fabricators, contractors, and design professionals.

Purchasing & IT Administrative Assistant

Triton Stone Group is seeking a detail-oriented and highly organized Purchasing & IT Administrative Assistant to support our IT, Systems, Purchasing, and Supply Chain teams. This role is responsible for managing company technology assets, coordinating employee onboarding and offboarding, supporting mobile device administration, assisting with forecasting and purchasing processes, and providing administrative support across multiple departments.

The ideal candidate is proactive, tech-savvy, and able to manage multiple priorities while maintaining accurate records and delivering excellent internal customer service.

Key Responsibilities

IT Asset & Device Management

• Maintain accurate records of company computers, mobile devices, accessories, and technology inventory.

• Coordinate equipment setup and distribution for new hires and employee transfers.
• Track device shipments, returns, and asset assignments.
• Conduct periodic audits to ensure inventory accuracy and compliance.
• Assist with computer procurement, replacements, and equipment lifecycle management.
• Manage company asset tagging and inventory documentation.

Mobile Device Administration

• Maintain records for company-issued mobile devices and assigned users.

• Assist with mobile device orders, upgrades, activations, and account changes.
• Update user and location information within mobile management platforms.
• Support administration of Apple Business Manager and Workspace ONE.
• Perform monthly audits to ensure mobile device records remain accurate.

Employee Onboarding & Offboarding

• Support onboarding activities, including technology setup and account coordination.

• Process employee offboarding requests and ensure recovery of company assets.
• Maintain onboarding and offboarding tracking systems and documentation.
• Coordinate with managers and internal departments to ensure a seamless employee transition process.

Systems & Administrative Support

• Assist with scheduling platform administration, including maintaining employee profiles and calendars.

• Support company reporting by compiling and maintaining operational data.
• Manage and update Microsoft tenant to keep Azure listing and groups current.
• Provide general administrative support for IT and Systems initiatives as needed.

Purchasing & Forecasting Support

• Generate and maintain weekly and monthly inventory and sales forecasting reports.

• Prepare, update, and organize forecasting files and supporting documentation.
• Monitor purchase order status and update records with supplier and shipping information.
• Maintain accurate ETA, production, and shipment tracking information.
• Assist planners with purchase order creation, modifications, transfers, and documentation.
• Support drop-ship and special-order purchasing activities.
• Maintain purchasing records, notes, and supporting documentation to ensure visibility and accuracy throughout the procurement process.