What are the responsibilities and job description for the Executive Administrative Assistant position at TriStar Greenview Regional Hospital?
Do you want to join an organization that invests in you as an Executive Administrative Assistant? At TriStar Greenview Regional Hospital, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
Job Summary and Qualifications
The Executive Assistant is responsible for coordinating the day-to-day clerical functions of the administrative office.
What you will do in this role:
- Maintain administrative files and correspondence.
- Maintain calendar for CEO, CFO, COO, and members of Executive Management Team as requested.
- Responsible for pick-up and distribution of daily mail to members of the Executive Management Team.
- Make travel arrangements for Executive Management Team as requested.
- Answer incoming calls and direct them to the appropriate area.
- Act as liaison between department staff and Executive Management Team.
- Assist Executive Management Team with special projects.
- Prepare and distribute daily stat report.
- Print Monthly Vista report.
- Compile daily accounts receivable checks for cashier to deposit.
- Compile daily insurance payment checks to be sent to the lockbox.
- Prepare expense report for CEO, CFO and COO in Concur.
- Gatekeeper for all check requests, staffing requests, expense reports, AMEX monthly statements.
- Maintain Kronos for Directors and Administrative Assistant.
- Prepare physician time sheets in accordance with contract terms.
- Attend various meetings as requested, take and transcribe minutes from meetings, document in an electronic format and distributes.
- Assist guests, patients, families, staff, etc. with any questions and direct them to appropriate personnel for assistance.
- Prepare contracts in HCA’s TCM and PAWS.
- Maintain all vendor contracts, physician contracts, BAA’s, School Affiliation Agreements and Transfer Agreements for HCA Compliance.
- Prepare annual appointment letters for Medical Executive Committee, Medical Directors and Board of Trustees in TCM.
- Arrange for Christmas gifts for Board of Directors and hospital staff.
- Assist with coordination of AV equipment needs as requested.
- Maintain Business Courtesies Log.
- Maintain Token Log for physician Board members.
- Assist with completion of required regulatory surveys.
- Serve as backup to Medical Staff Director as needed.
- Serve as backup to CNO Administrative Assistant.
- Maintain vendor contract log and referral source log.
- Schedule classrooms as requested.
- Provides notary services as requested.
- Ensure license renewals for hospital, DEA, CLIA, Food Services, and Radioactive Materials are kept current.
- Responsible for purchase of gift cards and special recognition awards for Executive Management Team and department directors.
- Arrange retreats and off-site meetings for Directors and Executive Management Team.
- Maintain Administrative Call Rotation Schedule.
- Schedule and maintain Senior Leader rounding log for Administrative Team.
- Order office supplies for the Executive Office when needed.
- Board of Trustees meeting preparation and minutes.
What qualifications you will need:
- 2-3 years of progressively responsible clerical experience required.
- Computer skills and excellent written and oral communication skills required.
- Notary required.
Benefits
TriStar Greenview Regional Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
- Wellbeing support, including free counseling and referral services
- Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
- Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
- Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
- Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
TriStar Greenview Regional Hospital is a 200 bed facility serving Southern Kentucky and surrounding areas. Recognized by the Joint Commission as a Top Performer on Key Quality Measures®, TriStar Greenview is a national leader in providing quality healthcare. Home of Kentucky's first CardioMEMS HF System, we are also an accredited chest pain center that provides state-of-the-art cardiac care to patients managing heart failure. The facility is also a Certified Primary Stroke Center.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.