Trade Show Coordinator

Trade Show Coordinator

Assists Senior Project Managers and Production Manager with billing/estimates, quotes, and research to complete proposals and then prepares orders for processing the sale by performing the following duties.

Responsibilities

Assists Senior Project Managers with all needs pertaining to a project from beginning to end. Project tasks may include the preparing and processing of:

• quotes and creates proposals
• production preparation requests
• installation and dismantle arrangements
• service requests
• purchase orders
• return authorizations
• order changes/revisions
• internal requests to complete projects and orders
• structural design requests
• exhibit management program proposals
• art grids
• rental requests
• Adheres to production schedule to meet deadlines.
• Sources materials and orders from multiple vendors- includes new product options and vendor relationships.
• Inquires and confirms product availability and lead-time with outside vendors and completes appropriate internal paperwork for outside vendor purchases.
• Assists with shipments and freight notifications.
• Research outside vendors and maintains sales department vendor files.
• Uses company software(s) to organize, track all orders, projects and assignments.
• Participates in company meetings.
• Assists with marketing functions as requested by the CEO.
• Assists with seminars as requested by Sales Manager.
• Participates actively with customer demos, previews, and exhibit preparation as needed.
• Monitors account status reports and take corrective action if needed.
• Provides other areas of company support as needed.

Qualifications

• Excellent customer service skills.
• Ability to meet tight deadlines on multiple projects.
• Excellent organizational and computer skills.
• Excellent communication skills with the ability to speak effectively with customers and internal teams via face-to-face, via emails, virtually, etc.
• Ability to perform basic calculations, including percentages, proportions, measurements, percentages, commissions, and basic geometry.
• Ability to solve practical problems and interpret instructions presented in written, oral, diagram or schedule formats.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to visualize 3D and follow instructions for assembly and packaging.
• Self-driven, detail oriented and excellent time management skills.

Technical Skills

Proficient: Microsoft Word, Microsoft Excel, Microsoft Outlook.

Education and Experience

• High School Diploma or GED.
• One (1) year related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses

• Valid driver's license and excellent driving record.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and talk or hear Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, ability to adjust focus, and ability to see color.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Why are you looking for a new position?
• What is your desired compensation?

Education:

• High school or equivalent (Required)

Experience:

• project coordination: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Maumee, OH 43537 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $20