Schedule coordinator / Office Admin

Overview
We are seeking a dynamic and highly organized Schedule Coordinator / Office Administrator to join our team! This vital role ensures the smooth operation of daily office activities, manages scheduling logistics, and provides exceptional administrative support. The ideal candidate will bring energy, precision, and a proactive attitude to keep our office running efficiently. Your expertise in office management, calendar coordination, and customer service will help foster a productive environment where everyone can thrive.

Responsibilities

• Manage and coordinate all scheduling needs, including appointments, meetings, and events, ensuring optimal time management for staff and clients
• Oversee front desk operations, greeting visitors professionally and handling multi-line phone systems with excellent phone etiquette
• Maintain accurate records through data entry, filing, and document proofreading to support administrative functions
• Utilize software tools such as Microsoft Office, Google Workspace, and CRM for daily tasks including calendar management and bookkeeping
• Support office management duties such as mail handling, and maintaining a clean, organized workspace
• Provide exceptional customer support by addressing inquiries promptly and courteously via phone or email
• Assist with clerical tasks like typing reports, managing client records, and supporting personal assistant responsibilities as needed

Experience

• Proven office experience with strong organizational skills and attention to detail
• Familiarity with multi-line phone systems, front desk procedures, and professional phone etiquette
• Experience with bookkeeping software such as Buildertrend or other CRM's and proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members, but not required.
• Demonstrated ability to manage calendars efficiently using digital tools like Google Workspace or similar platforms
• Previous clerical or administrative experience in a fast-paced environment is preferred
• Strong computer literacy combined with excellent time management skills to prioritize tasks effectively

Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers the opportunity to develop your administrative skills while supporting a collaborative team dedicated to excellence.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Health insurance
• Retirement plan

Work Location: In person

Salary : $22 - $26