Parish Administrator

Parish Administrator Job Description

Trinity-Trinidad Episcopal Church

Reports to: Rector

Status: 20 hours per week

FLSA: Non-exempt

Job Summary

The Parish Administrator supports the clergy, staff, and ministry leaders by providing administrative functions and overseeing daily parish operations. The Parish Administrator is the first point of contact for many visitors and newcomers, and plays a vital part in extending our welcome into the community.

The ideal candidate will possess:

• a spirit of cooperation and collaboration;
• excellent interpersonal and communications skills;
• kindness and friendliness in interpersonal interactions;
• excellent organization, attention to detail, and follow-through;
• confidentiality and discretion with personal information;
• the ability and willingness to learn new computer programs and databases as needed.

This position is a part-time position at 20 hours/week with set hours and at least 14 hours/week on-site. Our current rate is $20 per hour, plus a 9% contribution to an employee pension plan.

Essential Functions

Communications

· Produce weekly worship bulletins in communication with the rector and music director

· Produce weekly e-news letters in Constant Contact

· Update and maintain website

· Actively manage social media presence, posting regularly about events

· Maintain the Parish Calendar

· Create simple graphics and flyers using Canva or other design platform

· Produce and distribute other communications and marking materials as needed

· Produce Annual Meeting booklet and Stewardship materials

Administrative Support

· Warmly welcome and assist parishioners and visitors

· Handle general correspondence and inquiries through phone and email

· Provide administrative support to clergy, staff, committees, and ministry leaders

· Maintain office files, both online and hard copy, in good order

· Manages office and orders supplies as needed

· Coordinate with vendors as delegated by Rector

· Administer CORI checks for staff and volunteers

· Administer the Safe Church training program for staff and volunteers

· Troubleshoot technology issues with vendors

· Assist in the coordination of special events

· Other duties as assigned

Membership/Database Management

· Oversee membership database in Google Sheets or other platform

· Maintain parish record of services and sacraments, both on paper and online

· Produce Parish Directories as needed

Facilities Administration

· Manage rental requests and contracts

· Work with Building and Grounds Chair, sexton, and janitor to make sure that facilities needs are addressed in a timely manner

Trinity-Trinidad Episcopal Church does not discriminate on grounds of age, race, gender identity or expression, sexual orientation, marital status, or disability.

Qualifications

· 2-3 years administrative experience

· Proficiency with Word, Excel, Google Suite, Constant Contact, and Canva or other design software

· Excellent written and oral communication skills

· Flexibility and ability to multitask; friendly and professional demeanor; ability to maintain confidentiality

· Preferred: Spanish proficiency, basic graphic design skills, familiarity with the Episcopal Church

Please apply by December 12 by sending a resume and cover letter to rector@trinityhaverhill.org. Application will be reviewed on a rolling basis. Questions can be directed to the same email address.

Pay: $20.00 per hour

Expected hours: 20.0 per week

Benefits:

• Paid time off
• Retirement plan

Experience:

• Administrative: 1 year (Required)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $20