What are the responsibilities and job description for the Executive-Personal Assistant position at Trinity Social Services?
The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will perform in-office duties in mid-town Atlanta and personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, project and marketing coordination, a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid driver’s license to handle multiple tasks.
Duties:
Manage calendars, including scheduling meetings, appointments, client calls, and marketing events.
Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks.
Support with content assistance for social media and organization of the client’s event participation.
Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively.
Organize and maintain files, records, and documents
Assist in completing required paperwork and communicating with others on behalf of the client as needed.
Attend various events with the client.
Secure and attend local marketing events to educate the public about our services and generate new leads.
Assist upper management in day-to-day operations.
Perform other tasks as needed.
OFFICE:
- Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them.
- Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested.
- Manage the building log of who is entering and exiting the building.
- Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup.
- Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone.
Requirements:
2 years in an administrative or personal assistant role, preferably supporting executives
MUST have a car and a valid driver’s license
1-2 years in managed care, medical, or behavioral health settings.
Experience with Medicaid-managed care plans (a plus).
Strong organizational and time-management skills
Excellent verbal and written communication abilities
Able to prioritize tasks and work efficiently in a fast-paced environment
Able to think quickly and resolve issues independently while maintaining a positive attitude
Able to handle confidential information with integrity and professionalism
Job Type: Contract, Full-time
Expected hours: 35 - 40 per week
Salary : $15 - $18
