What are the responsibilities and job description for the Permit Administrator/Receptionist I position at Trinity River Authority of Texas?
ADVANCEMENT OPPORTUNITIES
Administrative Assistant
Office Coordinator II
Area Administrator
POSITION SUMMARY
This position performs moderately complex clerical work, mostly of routine nature, with occasional direct supervision on new or unusual situations. Is required to operate standard office machines and equipment. Required to have working knowledge of rules and regulations associated with their department, including those of the Texas Commission on Environmental Quality, Texas Department of Health and the United States Army Corps of Engineers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Processes initial and renewal licenses for both private sewage and shoreline facilities.
2. Dispatches private facility requirements to Field Inspectors and Area Administrators.
3. Maintains logs, files, cross files and card files on private sewage and shoreline facilities. Monitors and follows up on violations.
4. Prepares scheduled reports on status of all private sewage facilities for submission to Texas Commission on Environmental Quality and Corps of Engineers.
5. Receives and assists visitors to the Project.
6. Provides clerical support to Project, as needed.
7. Major public relations responsibilities.
8. Maintains files for small water sales.
9. Responsible for maintaining and coordinating current violations lists.
10. Routes incoming telephone calls.
11. Types correspondence, standard forms, requisitions, etc.
12. Maintains all information associated with property files and billing on computer.
13. Maintains complete billing program for septic and shoreline fees. Includes preparing reports to monitor payments and administering return mail, receipts, etc.
WORK LEADERSHIP RESPONSIBILITIES
This position does not regularly provide work leadership or full personnel management to any employees.
FINANCIAL RESPONSIBILITY
Initiates billing and collection of $445,000 annually for licenses/fees associated with regulatory programs.
QUALIFICATIONS
EDUCATION
High school diploma or GED.
EXPERIENCE
One to two years of experience in complex filing, cross-filing and billing procedures. Needs to be able to compute fees based upon fee schedules. Experience in dealing with the public. Computer experience required including data base functions and WordPerfect.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas driver's license. Notary Public.
KNOWLEDGE
Knowledge “R” Base and Microsoft Office applications. Knowledge of business English, spelling and grammar.
SKILLS AND ABILITIES
Type 50 wpm. Ability to communicate effectively verbally and in writing. Requires attention to detail.
GUIDANCE RECEIVED
Receives periodic supervision and uses guidelines/range of procedures. Follows periodic direct instructions and guidelines, uses policies and procedures that require some interpretation. Problems that cannot be addressed through an existing guideline, policy or procedure are referred to supervisor or more senior position. Incumbent must exercise judgment about whether to escalate issues.
WORKING CONDITIONS
Duties are almost always carried out in an office environment.
TOOLS AND EQUIPMENT USED
Two-way radio, typewriter, computer, printer, calculator, copy machine, and facsimile machine.
Salary : $445,000