What are the responsibilities and job description for the Intern III - Seasonal position at Trinity River Authority of Texas?
ADVANCEMENT OPPORTUNITIES
Potential for full-time employment
POSITION SUMMARY
This position is an entry-level, temporary/seasonal position. The position will primarily assist with a variety of situations, projects, and assignments. Tasks and functions normally assigned to this level are generally routine in nature, and any deviations or decisions from routine are generally assisted or approved by upper-level staff.
The examples of work listed in this class specification are not necessarily descriptive of any one position in the class. The class specifications are intended to be a general indication of duties and levels of difficulty and responsibility common to all positions in the class and therefore are not all-inclusive of all work which may be required.
NOTE: This position is intended for seasonal part-time employees. Employee benefits for vacation, sick leave, pension, hospitalization, life insurance, and other benefits provided to permanent employees of the Authority are not provided to employees hired for this position. It is stipulated that the seasonal part-time status should not extend longer than three to nine (3-9) months.
ESSENTIAL DUTIES AND RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO:
ADMINISTRATIVE POSITIONS:
1. Participate in regular communications with TRA management. Assist with drafting correspondence and reports with necessary back-up material for review/approval.
2. Participate in project team meetings and discussions on budget instructions and planning. May assist with reviewing budgets and assist with flow charts and instructions for the budget process.
3. Responsible for basic word processing, proofreading, and distribution of reports and correspondence for the managers, while maintaining confidentiality.
4. May assist with the manager's calls, messages, and schedule, as well as providing reminders for commitments.
5. Schedule meetings, reserve rooms, and may attend and record minutes of meetings as required.
6. May be assigned other administrative support duties for the department as needed.
7. Assist with documentation and record-keeping activities and work performed and data entry into the computerized maintenance management system.
WORK LEADERSHIP RESPONSIBILITIES
This position does not regularly provide work leadership or full personnel management to any employees.
FINANCIAL RESPONSIBILITY
N/A
QUALIFICATIONS
EDUCATION
Two or more years of college courses in the area required by the position.
Currently pursuing a degree in Engineering, Business Administration, Project Management, or a related field.
EXPERIENCE
Coursework in the area required by the position.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas driver's license.
KNOWLEDGE
Basic knowledge in the area required by the position. Knowledge of basic mathematical calculations.
Familiarity with project management methodologies.
Excellent communication, organizational, and analytical skills.
Proficient in Microsoft Office Suite; experience with tools like MS Planner.
Excellent attention to detail.
SKILLS AND ABILITIES
Must have good attention to detail. The ability to prepare graphs, charts, exhibits, and understand spreadsheets, budgets and prioritization tools may be required. Must be able to evaluate situations and analyze problems to make decisions necessary for corrective measures with some direction, and follow standard operating procedures.
Experience with collaboration tools (e.g., Teams, SharePoint).
Analytical thinking and problem-solving abilities.
Ability to work independently and in a team-oriented environment.
Experience with data analysis or reporting tools (e.g., Power BI, Excel).
Ability to manage multiple tasks and prioritize effectively.
Team-oriented with a proactive and detail-focused mindset.
Analytical thinking and the ability to interpret contract terms
GUIDANCE RECEIVED
Receives ongoing detailed supervision and standard procedures. Follows standard procedures and/or detailed instructions for each task or assignment; refers any situation that calls for something different to a supervisor or more senior position.
WORKING CONDITIONS
Administrative internships are almost always carried out in an office environment. Some field work may be required. Operations and maintenance internships include exposure to adverse weather, odor, noise, chemical hazards, gases and dust, standing for prolonged periods of time, walking up and down several flights of stairs, climbing and descending ladders, working at heights, and may work in tight or confined spaces.
TOOLS AND EQUIPMENT USED
Will vary by position: office equipment, Microsoft Office Suite.