Department Support Assistant, Nursing Education

Job Summary:

Provides secretarial support for the Nursing Education Department, which includes coordination, distribution, data entry, report generation and other related clerical duties. This role serves as the Coordinator of Students & AHA Administrator.

Essential Key Job Responsibilities:

• Initiating EAA’s for new schools and additional disciplines to an already established EAA.
• Disperses student packets to all students that will need clearance to enter the health system, either as a shadow experience or hands-on clinical.
• Initiates NSP process for every student from all disciplines.
• Clears all students entering the health system for health work.
• Obtains HIPAA, Non-disclosure acknowledgements, and participation agreement and waivers on all students entering the system.
• Sits on the meetings for CSH’s initiative of moving to My Clinical Exchange student platform.
• Functions as the American Heart Association Training Center Administrator.
• Orders from AHA all books, videos, pamphlets, and electronic course completion cards.
• Enters all AHA rosters from the 41 instructors in Trinity’s AHA training center.
• Tracks the number of courses each instructor facilitates to keep instructors compliant with AHA standards.
• Updates Performance Manager with the expiration dates of AHA courses for every employee who takes an AHA course from Trinity’s training center and all outside training centers.
• Contacts AHA instructors via email when necessary to remind them of upcoming AHA requirements.
• Tracks AHA instructor’s packets of tests and other materials that are not permitted to be emailed according to the standards of the AHA.
• Emails all AHA class participants 1 week prior to class to remind them of the scheduled class and outlines the pre-course work that is required to attend advanced classes.
• Collects and submits all monies gathered from instructors who are not within the health system but in Trinity’s AHA Training center, as these instructors must pay for their student cards.
• Collects and submits all monies gathered from AHA class participants who are not employees, as these participants are charged a fee to attend the class at Trinity to cover the cost of the course completion card and the training that is provided.
• Scans and maintains all AHA rosters (for 41 instructors) in a shared drive for 5 years, ensuring compliance with AHA record retention policy.
• Submits rosters for all required AHA audits from the previous 5-year retention period.
• Assists The Joint Commission by providing electronic AHA course completion cards for employees if the employee has attended the course at Trinity’s training center.

Required Education

• High School Diploma or equivalent
• BLS required