What are the responsibilities and job description for the Data Integrity Specialist - Gift Recording, Advancement position at Trinity College?
Posting Details
Position Information
Title
Data Integrity Specialist - Gift Recording, Advancement
Department
Advancement Information Systems
Regular or Temporary
Regular
Hours Per Week
35
FLSA Determination
Non-Exempt
Weeks Per Year
52
Open Date
11/25/2025
Open Until Filled
Yes
Full or Part Time
Full Time
Position Summary
The Data Integrity Specialist supports the Advancement Office through accurate gift processing and the maintenance of constituent data. As part of a collaborative three-person team, this position plays a critical role in ensuring the integrity of the College’s donor and alumni records, which directly supports fundraising, stewardship, and engagement efforts. The ideal candidate is detail-oriented, highly organized, thorough, curious, and motivated by accuracy and service.
Primary Responsibilities:
Primary Responsibilities:
- Accurately receive, analyze, process, and post all gifts and pledges to the College, ensuring timely and compliant handling of contributions.
- Maintain constituent biographical information, including contact details, demographic updates, relationships, life events, and involvement activities, in the Advancement database.
- Create new records (e.g., donors, parents of incoming class) and update records of withdrawn students and their parents.
- Review and process returned mail; research and update new addresses, phone numbers, business, and other contact information for constituents.
- Prepare and audit official donor tax receipts; complete and mail corporate matching gift forms.
- Run and evaluate exception, error, and data quality reports to support ongoing data integrity efforts.
- Scan and index gift and pledge documentation into the Advancement document imaging system.
- Support special projects and other duties as assigned based on departmental needs, including periods of high transaction volume (e.g., calendar year-end, fiscal year-end).
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
Qualifications
Required
- High School Diploma or Associate’s Degree
- Demonstrated ability to perform data entry with a high degree of speed and accuracy.
- Strong organizational and problem-solving skills, with the ability to prioritize tasks in a deadline-driven environment.
- Excellent interpersonal and customer service skills; ability to respond professionally to sensitive inquiries.
- Strong written and verbal communication skills.
- Ability to work both independently and collaboratively within a team.
- Commitment to diversity, equity, inclusion, and respectful work practices.
- Ability to maintain confidentiality and uphold the College’s ethical standards.
- Proficiency with Microsoft Word and Excel, and comfort learning new software systems.
Preferred
- Experience working in a CRM or advancement database (e.g., Slate/Technolutions, Blackbaud, or similar system).
- Familiarity with Adobe and document imaging/scanning systems.
- Experience in a higher education or nonprofit advancement setting.
Special Instructions to Applicants
All applicants must apply online by submitting their resume, cover letter and 3 references.
Posting Number
S01077