What are the responsibilities and job description for the Accounts Receivable Coordinator position at Trillium Engineering?
Purpose of Position: The Accounts Receivable Coordinator will assist in ensuring that the company receives payment for goods and services offered to clients.
Summary of Essential Job Functions:
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Create, maintain and update customer files, including name or address changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
- Creates reports regarding the status of customer accounts as requested.
- Research customer discrepancies and past-due amounts with the assistance of the Accounting Manager.
- Collaborates with the Accounting Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
- Assists in generating monthly billing statements based on the general ledger.
- Process employee expense reimbursement requests on a regular basis.
- Answer telephones to direct calls or provide information for department.
- Monitor, respond and process accounting inbox emails.
- File documents or records.
- Provide back up for Accounts Payable as needed.
- Other duties as assigned.
Education and Experience Qualifications:
- High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting, preferred.
- At least two years of related experience required.
- Experience with manufacturing accounting, preferred.
- Experience with Enterprise Resource Planning (ERP) system, preferred.
Physical Demands of Position:
- Physically able to lift up to 20 pounds (materials/equipment)
- Effective use of computer, laptop, cell phone and other mobile device to exchange information.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.