What are the responsibilities and job description for the Business Accountant position at Trilion Quality Systems?
Business Accountant
About Us
Trilion Quality Systems is a precision metrology and NDE company based in King of Prussia, PA, and the US representative for Zeiss IQS optical testing systems. Our sister company, Xi Analytics, develops real-time optical metrology and AI-based measurement technology for advanced material testing and aerospace structural applications.
About the Role
Trilion is hiring a Business Accountant to join a small, hands-on finance function supporting Trilion and its affiliate, Xi Analytics. This position has a significant operational component, and you will be directly involved in how money and orders move through the business. This role offers great exposure to small business (SBE) company finance and a front-row seat to working capital management in a capital-intensive, complex and growing engineering firm.
Key Responsibilities
1. Cash Flow & Working Capital Management
- Monitor daily cash position and near-term cash needs across Trilion and Xi Analytics
- Inform vendor payment timing and prioritization based on available cash and upcoming obligations
- Flag working capital risks (such as slow-paying customers and large upcoming vendor commitments) to the finance team before they become cash constraints
2. Vendor Order Management
- Place and track large-dollar purchase orders with key vendors (equipment, components, licensed software)
- Negotiate vendor pricing, payment terms, and delivery timelines on new and recurring orders
- Serve as primary point of contact for vendor account issues, escalations, and relationship management
3. Customer Order Management
- Review incoming customer purchase orders for pricing accuracy, terms, and completeness before formal acceptance
- Negotiate customer-facing terms, including deposit requirements, payment schedules, and delivery commitments
- Confirm order feasibility with operations/engineering before acceptance, flagging capacity or timeline conflicts
4. Accounts Payable / Accounts Receivable
- Process vendor invoices for payment and issue customer billing
- Monitor AR aging and drive collections on past-due accounts; monitor customer portals
- Resolve vendor and customer billing discrepancies as they arise
5. Monthly Close & Reconciliation
- Perform monthly account reconciliations (AR, AP, intercompany)
- Prepare journal entries for accruals, deferrals, and standard adjusting entries
- Close the books monthly across both Trilion and Xi Analytics on a consistent timeline
6. Financial System & Data Integration (potential growth area)
- Own integration between QuickBooks and adjacent systems (e.g., order management, CRM)
- Build cleaner, more connected data flow across the business as systems come online
About You
- Bachelor's degree in Accounting, Finance, Business, or related field
- 3 years of experience in accounting or company finance, ideally with vendor/customer-facing responsibility
- Demonstrated negotiation experience with vendors and/or customers
- Working knowledge of AP/AR processes and monthly close procedures
- Strong organizational skills; comfortable managing multiple outstanding projects and managing to a deadline
- Clear written and verbal communication skills; comfortable representing the company externally
Nice to Have
- Experience with capital intensive manufacturing or capital equipment related business
- Familiarity with QuickBooks or similar financial systems
- Exposure to a manufacturing, distribution, or technical/engineering products environment
About the Offer
- General:
- Full-Time, Onsite (King of Prussia, PA)
- Salaried (exempt) & bonus eligible
- No travel required
- Benefits:
- 15 days of vacation and 10 company holidays
- Medical, dental, and vision insurance (employee covered 100%, family covered 50%)
401(k) plan with 3% employer contribution, plus eligibility for additional profit-share retirement contribution (eligibility after 9 months of employment)
Benefits:
- 401(k)
- 401(k) 3% Match
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Profit sharing
- Vision insurance
Work Location: In person