Commercial Property Executive Assistant

The ideal candidate is a highly organized, tech-savvy professional with 2 years of executive support experience who thrives in a fast-paced, high-stakes environment. They should be equally comfortable managing complex calendars, preparing polished communications, and handling sensitive legal and financial information with complete discretion. A strong command of Microsoft Office and AI tools like Claude, ChatGPT, and Copilot is essential—this person reaches for technology instinctively to work smarter and faster. Ideally, they have a background in commercial real estate, asset management, or financial/legal services, though what matters most is their ability to anticipate needs, push through obstacles, and close projects independently without losing accuracy or attention to detail. Above all, we want someone who is trustworthy, adaptable, and relentlessly persistent.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings across time zones, ensuring effective scheduling and communication
• Draft, format, proofread, and distribute professional email communications, memos, reports, and presentations to institutional-quality standards
• Maintain organized filing systems, both digital and physical, for important documents, correspondence, and sensitive legal and financial records
• Make travel arrangements and prepare and process expense reports in a timely/accurate manner
• Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership
• Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks
• Maintain confidentiality while handling sensitive company, legal, financial, and personal information for executives
• Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment
• Anticipate needs, troubleshoot issues, and provide creative solutions for day-to-day operational challenges
• Support legal filings and notarizations

Qualifications

• Bachelor’s degree required
• 2 years of administrative or executive support experience in a fast-paced, high-stakes environment
• Experience in commercial real estate, asset management, receivership, legal services, or financial services (not required but would be preferred)
• Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficient in AI Tools (Claude, ChatGPT, CoPilot) to accelerate research and generate summaries
• Exceptional ability to manage multiple tasks and prioritize effectively, meeting deadlines without sacrificing accuracy or detail
• High level of accuracy in managing schedules, preparing documents, and tracking tasks
• Ability to maintain discretion and confidentiality when handling sensitive company and personal information
• Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders
• Flexibility to adjust to changing priorities, shifting deadlines, and executive needs
• Comfortable working independently as well as collaboratively within a team environment
• Familiarity with project management tools or other office software

Who You Are

• Relentlessly persistent: hit a roadblock, find another route—you don’t come back without an answer
• Fast and focused: close a high volume of projects daily without sacrificing accuracy
• Tech-native: reach for AI tools instinctively and know how to get the most out of them
• Trustworthy: colleagues, executives, and counterparties rely on you completely
• Independent: once briefed, own the project through to resolution

Over its 40 year history, Trigild has managed and operated hundreds of commercial properties.

Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof – for maximum service and value. Visit www.Trigild.com.

Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks).

Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. .

Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.