What are the responsibilities and job description for the Career and Technical Center Secretary/Bookkeeper position at Trigg Co School District?
TITLE: CTC SECRETARY/SCHOOL BOOKKEEPER
CLASSIFICATION: ACCOUNT CLERK II
REPORTS TO: PRINCIPAL
Class Code 7164
QUALIFICATIONS:
- High school diploma, GED Certificate or demonstrated progress towards obtaining a
- Must meet the requirements of a criminal records check as specified by Kentucky State
- Must meet health requirements as specified in district personnel
BASIC FUNCTION:
Perform a variety of responsible clerical accounting duties; maintain financial, accounting and statistical records and prepare reports; review, prepare and process financial, accounting and purchasing documents, reports and materials.
ABILITY TO:
Apply bookkeeping and financial record-keeping principles to the maintenance of assigned accounting
Records as defined by policy, KDE and Government Accounting Standards.
Maintain financial records, review and verify data and prepare accurate reports.
Learn to apply and explain rules, regulations, policies and procedures involved in assigned activities. Compare numbers and detect errors efficiently.
Make arithmetic computations with speed and accuracy.
Operate standard office machines such as typewriter, calculator, copier, computer terminal, personal
computer and microcomputers.
Meet schedules and time lines. Work confidentially with discretion.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others. Perform statistical typing accurately.
REPRESENTATIVE DUTIES:
Maintain a set of financial records related to an area of clerical accounting such as accounts receivable, budget, school accounting, athletics or other assigned accounting support areas; coordinate assigned area with other accounting functions.
Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.
Collect, receipt, record and deposit monies; sort and post to appropriate account; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors.
Prepare and generate a variety of financial and statistical reports, lists and summaries; enter, compile and tabulate data for inclusion in departmental reports; prepare, maintain and file lists, records, reports and other documents.
Process purchase orders.
Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.
Perform related duties as assigned.
EVALUATION: Evaluation will be in accordance with the board's policy on evaluation of classified employees.
TERMS OF EMPLOYMENT:
- Work year as stated in contract and designated by current school calendar and board policy .
- Salary commensurate with adopted hourly personnel salary schedule. (Level 3 Category A)
- Sick leave, emergency leave, personal leave, and holidays as stated in board