Records Management Specialist

Trident Consulting is seeking a “Records Management Specialist” for one of our client in " Burlington, MA A global leader in business and technology services.

Job Title: Records Management Specialist

Location: Burlington, MA (Onsite)

Duration: 6-Month Contract (Potential Extension)

Schedule: Monday–Friday, 8:00 AM–5:00 PM (Flexible: 7:00 AM–4:00 PM or 9:00 AM–6:00 PM)

Pay Rate: $20.50–$22.00/hour on W2

Interview Process : Virtual Interview and Onsite Interview

Position Overview

We are seeking a detail-oriented Document Control Coordinator to support Quality Systems and Compliance operations. This role is responsible for managing document archiving, record retention, logbook administration, and quality documentation processes. The ideal candidate will be highly organized, possess strong documentation skills, and be comfortable working independently in a fast-paced environment.

Key Responsibilities

• Manage archival room activities and coordinate document storage with Iron Mountain.
• Inventory, organize, prepare, and ship documentation for offsite storage.
• Receive, archive, file, and maintain executed quality-related documentation and records.
• Control access to onsite documentation storage areas and track document retrieval and submission activities.
• Perform data entry, documentation preparation, printing, and record maintenance.
• Create, assign, track, reconcile, and archive logbooks and laboratory notebooks.
• Maintain accurate records in accordance with company procedures and quality standards.
• Support Device History Record (DHR) preparation for production activities.
• Generate Excel reports and maintain documentation databases.
• Coordinate with internal departments and external vendors regarding document management activities.
• Ensure documentation accuracy, completeness, and compliance requirements are met.

Required Qualifications

• High School Diploma or Associate Degree required.
• 0–2 years of related administrative, document control, records management, or office support experience.
• Strong attention to detail and accuracy.
• Excellent documentation and organizational skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Team-oriented mindset and willingness to support cross-functional departments.

Preferred Qualifications

• Proficiency with Microsoft Word and Excel.
• Experience with Adobe Acrobat or Adobe-related applications.
• Previous experience with document control, records management, quality systems, or regulated environments.
• Recent college graduates are encouraged to apply.

Key Skills

• Document Control
• Records Management
• Data Entry
• File Management & Archiving
• Microsoft Excel
• Microsoft Word
• Adobe Acrobat
• Documentation Tracking
• Quality Documentation
• Administrative Support
• Attention to Detail
• Organizational Skills

Working Environment

• Onsite position in Burlington, MA.
• Collaborative quality and compliance environment.
• Ability to work independently while supporting multiple internal stakeholders.
• Interaction with internal departments and external document storage vendors.

About Trident Consulting

Trident Consulting is an award-winning staffing and consulting firm headquartered in San Ramon, CA. Since 2005, we’ve partnered with Fortune 500 and high-growth companies to deliver high-quality talent across technology, engineering, business operations, and professional services.

We specialize in contract, contract-to-hire, and direct hire placements, supporting roles across IT, data & analytics, cloud, cybersecurity, finance & accounting, HR, operations, and more. With a strong focus on hard-to-fill and niche positions, our global recruiting engine enables us to deliver speed, quality, and scale.