Project Specialist

Trident Consulting seeking a Project Specialist (Invoicing & Vendor Management) for one of our industry leading clients

Role: Project Specialist (Invoicing & Vendor Management)

Location: Pomona, CA (Hybrid – 2 days onsite)

Contract w2 role

Schedule: M–F, 8 AM–5 PM

Max Pay Rate: $20-$23/hr. on w2

Overview

This role serves as a key liaison between business users, vendors, and technical/financial systems teams. The Analyst will manage invoice processing, vendor relationships, data validation, and workflow coordination for the Vegetation Management (VM) group. The position requires strong communication, analytical ability, and comfort working across multiple projects in a fast-paced environment.

Day-to-Day Responsibilities

• Serve as Point of Contact (POC) for assigned VM vendors.
• Process and validate invoices; ensure accuracy, timeliness, and adherence to contractual requirements.
• Track rejected invoices, identify causes, and coordinate resolution with internal/external stakeholders.
• Use work management system datasets to analyze trends, validate invoice data, and support process optimization.
• Lead meetings with internal teams and external vendors; prepare and distribute meeting minutes and follow-up documentation.
• Support data preparation and reporting needs for multiple projects.
• Coordinate with project teams and adjust tasks in response to changing requirements.
• Identify and recommend opportunities for process improvement within the invoicing workflow.

Required Skills & Qualifications

• Experience with work management and financial systems (SAP, Ariba, or similar).
• Strong Excel skills: pivot tables, VLOOKUP, data validation.
• Excellent written and verbal communication.
• Strong organizational skills; ability to handle multiple deadlines.
• Vendor management experience and relationship-building skills.
• Proactive problem-solving and analytical mindset.
• Ability to work independently and within cross-functional teams.
• High attention to detail.
• Minimum education: High School Diploma or equivalent.

Desired Attributes

• Strong communication and follow-up discipline.
• Project/program management experience.
• Prior utility industry experience preferred.

About TridentTrident Consulting is a premier IT staffing firm providing high-impact workforce solutions to Fortune 500 and mid-market clients. Since 2005, we've specialized in sourcing elite technology and engineering talent for contract, direct hire, and managed services roles. Our expertise spans cloud, AI/ML, cybersecurity, and data analytics, supported by a 3M candidate database and a 78% fill ratio. With a highly engaged leadership team and a reputation for delivering hard-to-fill, niche talent, we help organizations build agile, high-performing teams that drive innovation and business success.

Some of our recent awards include: Trailblazer Women Award 2025 by Consulate General of India in San Francisco Ranked as the #1 Women Owned Business Enterprise in the large category by ITServe. Received the TechServe Excellence award. Consistently ranked in the Inc. 5000 list of fastest-growing private companies in America Recognized in the SF Business Times as one of the Largest Bay Area BIPOC/Minority-Owned Businesses in 2022.