Executive Assistant

Job Description: Executive Assistant

Employee Type: Salary

Reports To: Executive Management

COMPANY

Trident Construction is one of the largest, locally owned general contractors in the Charleston, SC market. We are a company focused on our culture, our employees, and our clients. We strive to make Raving Fans of everyone involved in the project through our TEAM BUILD process.

POSITION SUMMARY

This individual will serve as a skilled Executive Assistant to provide administrative support to the Executive Management Team while ensuring the smooth operation of our office environment. The ideal candidate is a master multitasker with excellent communication skills and a strong sense of discretion.

SPECIFIC RESPONSIBILITIES AND TASKS

• Be the right hand to our President and Vice President of Operations, providing exceptional administrative and operational support. Proven organizational skills that ensure smooth operations and effective decision-making.
• Extraordinary calendar management skills; seamlessly handling both business and personal matters for our executives. Attention to detail and a proactive approach will keep their schedules optimized.
• Orchestrate meetings, both on-site and off-site, internally, and externally.
• Embrace collaboration by working closely with other admins across the firm.
• Handle sensitive matters with the utmost confidentiality and discretion.
• Take charge of travel coordination, ensuring seamless and efficient arrangements for our executives.
• Manage email accounts efficiently, ensuring timely responses and prioritizing critical communications.
• Maintain office policies and procedures.
• Coordinate office layouts and workspace assignments.
• Oversee facilities management, vendor coordination, reception, and office supply needs.
• Coordinate with outside legal counsel and the ability to understand basic legal terms.
• Lead or assist on special projects assigned by the President.
• Manage personal tasks for the President and Vice President.
• Manage financial records for investments outside of the company for the President.

QUALIFICATIONS

To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education and Experience

• Bachelor’s Degree preferred; similar experience considered.
• A minimum of 10 years of experience supporting senior management in the construction industry or a related field.
• Knowledge of management principles and contract administration that demonstrate the ability to understand the intricacies of the construction industry and help navigate complex projects.
• Exceptional organizational skills, allowing you to manage multiple high-level tasks simultaneously to keep things running smoothly.
• Proficiency in the Microsoft Office Suite.
• Attention to detail and focus on quality and accuracy to ensure that nothing falls through the cracks.
• Problem-solving and the ability to make sound decisions under pressure.
• Commitment to continuous improvement and staying updated on industry trends and best practices.

Leadership Skills

• Persuasive communication skills to effectively share and manage the goals of the team.
• Effective leadership skills that demonstrate the capability to independently manage task from inception to completion.
• Demonstrate enthusiasm and dedication to inspire and effectively lead others.
• Show the ability to adapt and overcome challenging situations as you drive towards a solution that best fits the needs of the situation.
• Demonstrate the desire to continuously seek improvement by embracing a Growth Mindset.
• Proven organizational and multitasking abilities.