Bookkeeper/Administrative Assistant

Job Summary

We are seeking a proactive and detail-oriented Bookkeeper/Administrative Assistant to join our dynamic team. This role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess strong technical proficiency with office and accounting software. This position offers an exciting opportunity to contribute to the efficiency of our organization while developing valuable skills in office management and financial administration.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, journal entries, and account reconciliations
• Handle data entry with precision, maintaining accurate records of financial transactions and client information
• Support office management duties such as filing, document proofreading, and maintaining organized records
• Operate multi-line phone systems to answer inquiries, direct calls professionally, and provide exceptional customer service
• Assist with front desk responsibilities including greeting visitors, managing appointments, and handling phone communication with professionalism and courtesy
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, spreadsheets, correspondence, and presentations
• Coordinate calendar management for staff or executives, scheduling meetings and managing deadlines efficiently

Qualifications

• Proven experience with bookkeeping software, Quickbooks.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry tasks
• Excellent organizational skills with the ability to multitask effectively in a busy office environment
• Prior administrative experience including front desk duties, clerical tasks, or office management roles
• Exceptional communication skills both via phone and in person; bilingual abilities are a plus
• Knowledge of office procedures such as filing systems, proofreading documents, and maintaining confidentiality
• Experience in customer service roles.
• Ability to prioritize tasks efficiently using time management techniques and productivity software

Join us to be part of a vibrant team that values energetic professionals dedicated to excellence! We are committed to providing a supportive work environment where your skills can flourish while making a meaningful impact every day.

Pay: $32,000.00 - $34,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Quickbooks: 1 year (Preferred)

Work Location: In person

Salary : $32,000 - $34,000