Human Resource Assistant

Job Title: Human Resource Assistant

Location: 100 West Anderson Street, Orlando, FL 32801

Type: 1 year contract on W2

Pay Rate: $28.97

Primary Functions:

• Provide administrative support to designated HR area of assignment

• Support the designated HR area's specific project needs

• Access and utilize multiple HR systems such as applicant tracking systems, learning management systems etc.

• Maintain accurate and up-to-date human resource files, records, and data

• Maintain the integrity and confidentiality of human resource files and records

• Upload, maintain and organize the designated HR area's file system in Documentum

• Transfer documents and data accurately and efficiently

• Audit and ensure accurate versions of HR documents in HR systems applicable to the designated HR area are maintained

• Audit various HR files and ensure accuracy and compliance with applicable policies and guidelines

• Support updating and editing of documents such as success profiles, policies, procedures and other related items based on feedback from department leaders and team members

• Connect with and provide customer service to stakeholders related to area of support

• Maintain the project and staff calendar for the designated HR area; communicate and monitor adherence to deadlines related to projects

• Utilize Microsoft Excel to create and regularly update spreadsheets

• Perform other duties as assigned

Skills Required

Technical requirements

• Working knowledge of all, but not limited to, the following:

  • General office administration and management principles and practices

• Familiarity with all, but not limited to, the following:

  • Human Resources functions and responsibilities

  • Human Resources related programs (i.e., Document Management Software (Documentum), Applicant Tracking Systems (ATS), Learning Management System (LMS), Performance Management)

  • Public Records requirements

  • Related industry, organizational and departmental policies, practices and procedures; legal guideline, ordinances and laws

• Ability to:

  • Exhibit strong organizational skills

  • Maintain confidentiality of documents, employee data and other HR related information

  • Handle any PHI or PII (as applicable) in a confidential and discreet manner

  • Use discretion and judgement on requests by stakeholders related to confidential data

  • Discern between routine inquiries and inquiries needing escalations

  • Be flexible in a changing environment, adjust to multiple and changing priorities

  • Exhibit strong customer service skills

  • Demonstrate strong communication skills, both verbal and written

  • Make arithmetic computations using whole numbers, fractions and decimals, and compute rates, ratios, and percentages

  • Use Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.)

Skills Preferred

• Provides support for processes and programs specific to the designated Human Resources (HR) area of assignment

• Works in a team-oriented environment

• Provides support to the department through a strong work ethic, sense of commitment and a strong desire to succeed

Experience Required

• Minimum of three (3) years of experience in an administrative role, HR specific experience preferred

• Experience using HR related programs (i.e., Document Management Systems (Documentum), Applicant Tracking Systems (ATS), Learning Management System (LMS), Performance Management) preferred

• Experience in designated HR support area, preferred

Education Required

• High School Diploma or GED

• Minimum of three (3) years of experience in HR functional area

• Experience using HR related programs such as Document Management Systems (electronic document repositories), Applicant Tracking Systems (ATS), Learning Management System (LMS), Performance Management) (preferred)

• Experience in designated HR support area (preferred)

Additional Information

• Constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions

• Occasional bending, climbing, kneeling, reaching overhead, and lifting up to twenty (20) lbs.

• Job is performed in an office work environment