Executive Administrative Assistant

Job Summary 

The Executive Assistant/Office Manager provides high-level administrative support to executives while managing the front office operations. This role ensures seamless coordination of schedules, communications, and office functions, acting as a central point of contact for both internal and external stakeholders. The Executive Assistant/Receptionist plays a critical role in maintaining a professional and efficient work environment. 

Primary Responsibilities 

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. 
• Screen and prioritize incoming communications, including phone calls, emails, and correspondence. 
• Greet and assist visitors, ensuring a professional and welcoming experience. 
• Prepare and edit reports, presentations, and meeting materials as needed. 
• Coordinate and support company events, meetings, and conferences. 
• Maintain office supplies inventory and order replenishments as necessary. 
• Handle confidential information with discretion and professionalism. 
• Perform general clerical duties, including filing, photocopying, and recordkeeping. 
• Serve as the first point of contact for office-related inquiries and issues. 
• Support special projects and initiatives as assigned by the Director of Operations or executives. 

Target Goals and Key Metrics 

• Efficiency: Ensure 100% accuracy in scheduling and administrative tasks. 
• Professionalism: Maintain a welcoming and professional office environment. 
• Responsiveness: Respond to communications within a designated timeframe. 
• Event Coordination: Successfully execute all company events and meetings with minimal issues. 

Required Education, Skills, and Experience 

• High School Diploma or equivalent (Associate’s Degree preferred). 
• Minimum of 3-5 years of experience in administrative or executive support roles. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Strong organizational and multitasking skills. 
• Excellent verbal and written communication abilities. 
• Ability to handle confidential information with discretion. 
• Professional demeanor and customer service orientation. 

Call to Action 

Be the cornerstone of TriCelta Development’s operations as our Executive Assistant/Office Manager. Join a team where professionalism, precision, and a welcoming atmosphere drive success. Apply today to make your mark!