What are the responsibilities and job description for the Office Assistant position at Tri-State Tree Service?
Office Assistant - Entry level
Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.
JOB OVERVIEW
Perfect entry-level opportunity for someone with strong computer skills and a knack for staying organized. This role requires excellent digital organization skills, comfort handling money and customer payments, and a willingness to be out and about running errands in a company vehicle. We'll train you on industry knowledge - we need your tech skills and fresh perspective.
KEY RESPONSIBILITIES
Office Management
- Scan, file, and organize all incoming paper documents
- Handle incoming and outgoing mail
- Deposit checks and run cash to the bank
- Take payments from customers if they come into the office
- Write and send thank-you cards to customers
Office Upkeep
- Ordering office supplies and making supply runs as needed
- Keep office clean and common areas organized
Inventory
- Perform a weekly inventory count of office and shop supplies
- Maintain the count in Excel and flag items running low
Administrative and Errands
- Handle DMV renewals for company vehicles and track expiration dates
- Sort and prepare marketing flyers and deliver them to USPS
- Run errands in a company vehicle - bank, post office, supply pickups, and other urgent trips
Systems Development
- Maintain tracking systems for supplies and paperwork
- Suggest improvements to existing procedures
QUALIFICATIONS
Required
- High school diploma or technical school
- Strong computer skills - Excel proficiency required
- Detail-oriented with excellent organizational skills
- Valid driver's license with clean record
Ideal Candidate
- Looking to start a career in office administration
- Comfortable learning new software systems quickly
- Detail-oriented with ability to follow established procedures
- Proactive in suggesting improvements to existing systems
Pre-Employment Requirements: This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.
COMPENSATION AND BENEFITS
- 401(k), health/dental/vision, life insurance, PTO
- Monday-Friday schedule - no weekends
ABOUT TRI-STATE TREE SERVICE
For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.
Ready to bring your tech skills to the tree care industry? Apply today!
- All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.
Salary : $14 - $20