What are the responsibilities and job description for the Administrative Assistant/Office Assistant position at Tri State Scale Systems and Calibration Services?
We are currently searching for a part time employee to work 30 hours a week. times and days may be flexible and negotiated (between the hours of 8-430 m-f)
Duties will include but are not limited to:
- Answer phones and greet visitors
- Collate and distribute mail
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Write and edit documents from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Manage accounts and perform bookkeeping (billing and invoicing)
- Improve employee and client retention rates through active communication and problem-solving efforts
- Manage employee schedules and troubleshoot scheduling conflicts as they arise
- Order supplies and equipment as needed
- Some accounting functions
- Collections, and calling on past due invoices
· Willingness to undergo a background check, in accordance with local law/regulation
Skills
· · Detail oriented, meticulous, results driven
· · Self-motivated – ability to prioritize and work with supervised independence
· · Communication skills, both verbally and in writing, to enable clear and effective interaction with office personnel and individuals inside and outside the company
· · Excellent organizational, planning, technical, problem-solving and proof-reading skills
· · Microsoft Office (Word, Excel & Outlook) and QuickBooks software skills
· · Basic Office Skills (typing, telephone, copying, faxing, emailing, filing, etc.)
· · Dependability and professionalism
Work Remotely
- No
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $15 - $20