What are the responsibilities and job description for the Administrative Assistant position at Tri-State Design INC.?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance efficiency, and ensure a smooth workflow across various departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to manage administrative tasks with precision and professionalism. This paid position provides a chance to grow your office management expertise while contributing to a vibrant and collaborative work environment.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry and bookkeeping tasks
- Schedule appointments, manage calendars, and coordinate meetings for staff and executives
- Provide exceptional customer support by addressing inquiries promptly and courteously in person or over the phone
- Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
- Candidates must possess a valid drivers license, have reliable transportation. And be comfortable driving as part of their daily duties.
Skills
- Proven experience with office management, clerical tasks, and administrative support in a professional setting
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of front desk operations, phone systems, and office procedures such as filing, proofreading, and calendar management
- Experience in customer service roles with strong interpersonal skills and professional phone etiquette
- Ability to handle multiple responsibilities simultaneously while maintaining attention to detail and accuracy
Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who thrive on supporting teams through exceptional administrative service. This role is an excellent stepping stone for those looking to develop their career in office administration while enjoying a positive work environment.
Pay: $20.00 - $30.00 per hour
Benefits:
- Flexible schedule
Ability to Commute:
- Elkins Park, PA 19027 (Preferred)
Work Location: In person
Salary : $20 - $30