Payroll Specialist

About Us

We are a leading financial services, business management, and family office firm serving high-net-worth and ultra-high-net-worth clients. Our focus is on delivering comprehensive financial planning, investment management, and strategic advisory services with a client-first mindset.

Position Summary

We are seeking a Payroll Specialist to join our team who will support clients in all aspects of payroll processing. The Payroll Specialist is expected to proficiently demonstrate payroll processing ability in all US related payroll, manage multiple payrolls simultaneously across varying pay schedules, often supporting several clients at once. The ideal candidate will also have experience processing payroll for diverse employee types, including domestic/household employees, across different pay structures.

Job Essentials, Responsibilities, Duties

• Process in-coming payrolls (20 payrolls weekly), which includes breaking of timecards following all applicable Federal, State, and Collective Bargaining Agreements.
• Accountable and responsible for quality service in assisting and servicing clients in regard to payroll production, tax-related issues, answering pertinent questions, and problem-solving in compliance with company policy and procedure.
• Proficient knowledge and utilization of payroll database system. Should be familiar with applicable programs: invoice, batch, timecard editor; and reports: timecard verification, fringe, payroll history, cast list, gross wages.
• Maintaining accurate and acceptable files on each client/show, following company policy and procedure.
• Maintain the client relationship as it related to the weekly processing of the client's payroll. This includes responding to questions and resolving payroll issues.
• Performs other related duties and assignments as assigned.
• Obtain and review employee timecards for multiple clients at a time.
• Calculate multi-state overtime, deductions, bonuses etc. with the assistance of an HRIS.
• Review timecards and payroll previews to look for discrepancies and inconsistencies.
• Manage the payroll process for each client and ensure all deadlines are met.
• Address and respond to issues and questions regarding payroll.
• Assist in payroll data entry during HRIS implementation.
• Run quarterly and year-end payroll reports as requested, for each client.

Qualifications:

• Ability to reliably commute and report to the Tri Star office.
• Four-year college degree or equivalent work experience required.
• A minimum of 5-7 years’ experience in processing high-volume payroll required. Entertainment or family office payroll industry experience and/or multi-state union payroll is highly preferred.
• Experience using ADP.
• Experience processing payroll for several entities or businesses at a time.
• Experience processing payroll for diverse employee types, including domestic/household employees, across varying pay structures.
• Familiarity and working knowledge of all pay periods (weekly, bi-weekly semi-monthly, etc.).
• Experience processing payroll with different cycles and processing schedules concurrently.
• Extensive knowledge of all (Hollywood) I.A.T.S.E. locals, guilds and contracts, both TV and Theatrical, is highly preferred.
• Knowledge in using an analytical approach to breaking payroll.
• Must exhibit a sense of urgency concerning client servicing.
• Flexibility to shift priorities as needed to service the team’s clients.
• Understanding of and commitment to maintaining current knowledge of industry trends, concepts, products, practices, and financial arrangement.
• Must have the ability to break payroll and learn advanced concepts.
• Self-motivated, must be able to work independently, goal oriented and people oriented.
• Ability to work overtime as needed.

WHAT WE OFFER:

• A collaborative, team oriented working environment
• Exposure to unique projects in a variety of industries
• Opportunities to contribute ideas and propose solutions alongside industry leading experts
• Competitive salary and benefits
• Encouraged work/life balance, including generous time off policies

At Tri Star, you will have the opportunity to work in fast-paced, ever evolving environment with dedicated professionals. As an integral part of our team, you help drive the company’s success and help bring our client’s vision to life, while having support to develop your skillset and grow professionally. If you thrive in high-pressure situations and are passionate about providing white glove service to clients, we would love to hear from you.

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONESTY & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.