What are the responsibilities and job description for the Administrative Assistant position at Tri Palm Unified Owners Association?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role involves providing exceptional clerical and administrative support to ensure smooth daily operations. The ideal candidate will possess strong computer literacy, excellent communication skills, and experience with office management tools. Bilingual abilities are a plus. This position offers an opportunity to work in a professional setting where organizational skills and customer service excellence are highly valued.
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems
- Perform data entry, filing, and document proofreading to ensure accuracy and organization.
- Utilize Microsoft 365 Office Suite, and QuickBooks for administrative task.s
- Schedule appointments and coordinate meetings efficiently
- Provide customer support via phone and email, maintaining professional phone etiquette
- Assist with bookkeeping tasks such as invoicing and expense tracking
- Handle confidential information with discretion and professionalism
Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with QuickBooks, data entry, and bookkeeping is preferred
- Strong organizational skills with excellent time management capabilities
- Exceptional written and verbal communication skills; bilingual abilities are advantageous
- Office experience in clerical roles such as receptionist or administrative support, is desirable
- Familiarity with multi-line phone systems and phone etiquette
- Ability to multitask effectively in a fast-paced environment
- Attention to detail for proofreading and document accuracy
- Knowledge of office management procedures and customer service best practices
- This position is integral to maintaining efficient office operations while providing outstanding support to staff and clients alike.
Pay: $ $25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $25