Staff Accountant

Staff Accountant

FINANCE DEPARTMENT – Johnston, RI

Full-Time

General Responsibility:  

The Staff Accountant is responsible to participate as an integral member of the finance team and works under the direction of the Chief Financial Officer. The Staff Accountant’s primary responsibility is to provide accounting and budgetary support to a wide variety of programs within the agency.  As a Community Action Agency, with a Federally Qualified Health Center, Head Start/Early Head Start, Employment and Training, Adult Education, Senior Services and Disabled Adults, FCCP, Housing and Food Assistance, HEZ, and a wide variety of other programs and services funded by various funding streams, including direct federal, state, local and private foundations, we are a multi-faceted and complex organization serving low-moderate income residents in Northern RI and Washington County, with its Main Office located in Johnston, RI. 

The Staff Accountant assists in maintaining all fiscal records for the agency and all of its programs in accordance with Generally Accepted Accounting Principles (GAP) and funding source guidelines using a computerized accounting system (MIP), with generally accepted audit trails.  Included in the duties are timely and accurate reporting, reconciliation of general ledger accounts, preparing adjustments, analyzing financial statements and budgeting.  

Specific Responsibilities: 

The duties of this position include, but are not limited to:

1. Prepares timely billing for reimbursement of expenditures and reports to the funding source with all required financial information by the deadlines as noted in the funding terms of the agreement ensuring agency adheres to all federal, state and local funding requirements.
2. Prepares financial reports for a diverse array of programs as required by various funding sources and regulatory agencies.   Program areas include but are not limited to Senior Services, Emergency Services, Job Training, Youth Programs, Energy, Weatherization, Health Center, and Head Start,  
3. Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate, and all fiscal and grant guidelines are met.  
4. Perform grant closeout functions in a timely manner.
5. Resolve aging accounts receivable issues.
6. Assists with preparation of annual departmental budgets and/or individual grant budgets.
7. Main point of contact to Program Directors as assigned for grant reporting.
8. Update as needed the agency wide grant/contract listing and report due date schedule.
9. Sets up and maintains complete electronic grant/contract file and notebook, making sure all information/documentation is there and filed correctly.
10.  
11. Oversees the safeguarding of company assets and makes sure that accounting is in accordance with Generally Accepted Accounting Principles (G.A.A.P) and other applicable funding terms and conditions.
12. Assists with preparation for audits.
13. Ensures compliance with fiscal policies and procedures and suggests updates as necessary.
14. Notifies CFO of any unusual purchases and/or concerns.
15. Supports the team to create accurate and timely monthly financial reports of all Tri-County Community Action Agency grants for the CEO, COO, and CFO for Board Meetings and Program Director utilization.   Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate, and all fiscal and grant guidelines are met.  
16. Maintains a method of verifying all grant/contract documentation has been received and reviewed.
17. Reconciliation of multiple bank accounts.
18. Reconciliation of general ledger accounts as assigned on a monthly basis, notifying the CFO of any problems, issues or concerns.  
19. Other duties as assigned.

Minimum Requirements / Knowledge / Skill:

1. Must have knowledge of Generally Accepted Accounting Practices and principles; financial laws, operations and terminology.
2. Must have at least 2-3 years of experience working in a complex non-profit private corporation, specifically in the areas of Federally Qualified Health Centers, Head Start, Community Services Block Grant and other like or similar program. 
3. Knowledge and experience in MIP or similar software program. 
4. Proficient in grant accounting software, billing, and eCivis.
5. Strong interpersonal skills with a high degree of analytical ability.
6. Strong verbal and written communication skills. 
7. Team player required. 
8. Organized and able to manage competing priorities.
9. Good judgment. 
10. Detail Oriented and ability to grants manage and analyze data effectively.
11. Resourcefulness and commitment to problem solving 
12. Able to take and follow through with delegated tasks and accountability.
13. Must be able to work and excel in a fast-paced environment.
14. Community Action Agency or directly related experience required.  
15. Overall experience with accounting functions: accounts payable, receivables, financial statement analysis, and bank reconciliation. 
16. Highly proficient in technology and computer skills 

Qualifications:

1. Bachelor’s Degree in Accounting strongly preferred, will consider degree in related accounting field.
2. Minimum of three to five years of experience in the field of accounting, as it pertains to non-profits such as Community Action Agencies, strongly preferred.

Physical Demands:

1. Prolonged periods of sitting.
2. Extensive eye contact with the computer screen.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation aligned with education and experience

Americans with Disabilities Act Statement:

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

COMPETITIVE BENEFIT PACKAGE: Competitive salary; Individual and family medical coverage; Pension (403b); Paid time off (vacation and sick time, holiday’s); Agency-sponsored EAP (Employee Assistance Program) services for employees and their families; Employer sponsored Professional Development opportunities (local, regional and national).  Tri-County is a qualified entity for employees to access loan repayment opportunities.

APPLICATION PROCESS: Please visit our website at www.tricountyri.org to view our current openings. Click on the Job Opportunities link on the bottom of the page; click on “To view all available employment opportunities, click HERE”. 

Tri-County Community Action Agency is an Equal Opportunity and Affirmative Action Employer. Tri-County is committed to treating all applicants and employees fairly based on their abilities, achievements, and experience without regard to race, color, national origin, religion, sex, age, disability, veteran status, sexual orientation, limited English proficiency (LEP), gender identity, or any other classification protected by law.