Controller (52482)

Job Title:

Finance Supervisor

Department:

Finance

Reporting to:

Chief Financial Officer (CFO)

Type of position:

Full Time

FLSA Status: 

Non-exempt

Supervises:

N/A

Position Summary

Under direction of the CFO, support the financial operations of the agency ensuring financial responsibilities are met in a timely manner.

Essential Functions (including but not limited to)

1. Process bi-weekly payroll, including verification of all employee timesheets, deductions, withholdings and payouts.
2. Manage accounts payable & employee expense reimbursements, including invoice verification, expense reviews, and processing check disbursements.
3. Prepare, submit and track Medicaid billing for services. 
4. Create and enter monthly journal entries for payroll, bank deposits, credit card payments and other ACH entries.
5. Analyze general ledger account activity.
6. Report contract fund usage as mandated by the State of NJ.
7. Assist CFO with annual audit and preparation of required documents.
8. Prepare and process bank deposits.
9. Other duties and responsibilities as assigned.

Skills and Knowledge

• Advanced skills in Excel.
• Computer/IT knowledge including, ability work in Windows based system, MS Office (Word, Outlook, PowerPoint), SharePoint, Cyber.
• Knowledge of financial and payroll software, such as Sage, Paycom, required.
• Strong written and verbal communication skills.
• Ability to adapt to changing needs and respond to urgent requests.
• Ability to work independently as well as with team members.
• Strong organizational skills.
• Ability to plan and manage internal and external deadlines.

Standards and Competencies:

• Adheres to HIPAA standards and maintains confidentiality of both financial, employee, and care management information.
• Complies with all agency policies, practices and procedures.
• Maintains a valid driver’s license in good standing.
• Participates in mandatory meetings and trainings.
• Maintains eligibility to work in NJ State DCF and Medicaid funded programs.
• Always maintains high level of professionalism.
• Participates in regular supervision and performance evaluation process.
• Maintains highest ethical standards.
• Maintains a strength-based approach in working with colleagues and fosters collaborations.

Qualifications:

• Associate’s degree in Accounting, Finance or Business is required.  Bachelor’s degree preferred.
• Three to five years accounting or finance experience required.

Frequency

Occasional

Frequent

Continuous

Time per Workday

.5 – 2.5 Hrs.

2.6 – 5.0 Hrs.

5.1-7.5 Hrs.

% of Workday

1 – 33%

34 – 66%

67 – 100%

Physical Capabilities

Climbing Stairs

ü

Kneeling

ü

Lifting

ü

Pulling

ü

Pushing

ü

Reaching (above shoulder level)

ü

Forward Reaching

ü

Carrying

ü

Bending

ü

Twisting

ü

Hand Grasping (Right and Left Hand)

ü

Fine Manipulation (Right and Left Hand)

ü

Repetition (Right and Left Hand)

ü

Sitting (includes driving)

ü

Standing

ü

Stooping

ü

Walking

ü

Weight Requirements (lift or move)

1 – 5 pounds

ü

6 – 10 pounds

ü

11 – 20 pounds

ü

Intellectual and Social Capabilities

Coordinate, Direct, Manage or Supervise

ü

Perform within deadlines/time limits (regulatory and agency guidelines)

ü

Planning and controlling (develop workflow, identify tasks, monitor progress) ex: service plans, reports

ü

Utilizing advanced interpersonal skills (influence, negotiate, solve conflicts)

ü

Follow simple instructions

ü

Follow complex instructions (> 3 steps)

ü

Demonstration attention and concentration >20 minutes at one time

ü

Multi-task (switch between projects/tasks throughout the workday without prior planning/notice)

ü

Equipment Operated

% of Workday

Automobile

5%

Computer

70%

Phone- desk and cellular

15%

Office equipment

10%

Work Environment

% of Workday

Inside

95%

Outside

5%

Working with Others

50%

Working Alone

50%

Occupational Requirements

Yes

No

Vision- Far

ü

Vision- Near

ü

Vision- Adjust Focus

ü

Hearing

ü

Speaking (continuous)

ü

Environmental Exposures:

Extreme temperature changes possible