What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Tri County Business Machines?
Job Overview
Tri-County Business Machines in Southern Pines, NC, is seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, including bilingual abilities. You will be the first point of contact for visitors and clients, managing multi-line phone systems, scheduling appointments, and supporting office management tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your administrative expertise.
Duties
- Greet visitors and clients warmly, creating a welcoming atmosphere while managing front desk operations
- Answer and direct calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
- Manage calendar appointments, schedule meetings, and coordinate conference room bookings efficiently
- Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
- Utilize computer skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations
- Support office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas
- Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed for billing or expense tracking
Experience
- Previous office experience or clerical experience demonstrating organizational skills and attention to detail
- Proven customer service experience with strong interpersonal skills and a friendly demeanor
- Familiarity with multi-line phone systems and phone etiquette best practices
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Proficiency in computer literacy including typing speed, data entry accuracy, proofreading skills, and familiarity with Microsoft Office and Google Workspace applications
- Experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant experience is also valuable
- Strong time management skills to prioritize tasks efficiently in a busy environment
- Proficient in QuickBooks and Database Management
Join us to become an essential part of a vibrant workplace where your organizational talents shine! We are committed to fostering a positive environment that supports your professional growth while delivering outstanding service every day.
Pay: $12.00 - $20.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $12 - $20