Administrative Coordinator

Job Overview

Join a high-performing, mission-driven team at the Chamber where we take pride in supporting our members and making a meaningful impact in the community. This is a dynamic, fast-paced role that sits at the center of our daily operations, and perfect for someone who thrives on variety, takes ownership of details, and enjoys being the go-to person who keeps everything running smoothly.

You’ll be part of a collaborative, supportive team that works hard, has high standards, and genuinely enjoys what we do. Success in this role requires strong organizational skills, sharp attention to detail, and the ability to stay one step ahead in a constantly moving environment.

Essential Duties and Responsibilities:

• Welcome guests, and direct inquiries.
• Manage communications by fielding phone calls, emails, and traditional mail.
• Learn and consistently utilize Monday.com to manage tasks, track projects, and collaborate with team members, ensuring alignment with internal workflows and organizational expectations.

Membership:

• Maintain accurate records in the Chamber’s CRM/database to support member engagement, billing, and reporting.
• Maintain knowledge of features and services of Chamber membership.
• Serve as information resource to members regarding benefits, opportunities, etc., ensuring a high level of member satisfaction.
• Assist members to fully utilize Chamber features and services, encouraging participation and retention.

Accounting:

• Generate invoicing for dues and non-dues revenue items.
• Receive and record payments.
• Prepare daily bank and credit card deposits.
• Manage vendor communication and accounts payable processes.

Administrative:

• Maintain office supplies inventory, anticipate needed supplies, place orders, and verify receipt of supplies.
• Ensure the lobby area and conference room are tidy and equipped for guests.
• Serve as the first point of contact for building/facilities related issues.
• Maintain on-site storage records.
• Maintain equipment inventory, maintenance agreements, and evaluate new equipment needs.
• Record minutes from meetings as requested by the President/CEO.
• Collect, review and process expense reports for payroll.

Programs/Events:

• Coordinate and execute on-site event/program registration and payment collection.
• Assist with Chamber programs and events as needed

Performs other duties as assigned by the President/CEO

Skills and Attributes

• Ability to thrive in a fast-paced environment with shifting priorities and competing deadlines.
• Highly proactive with a strong sense of ownership and urgency.
• Anticipates needs and responds quickly.
• Extremely accurate and detail oriented.
• Maintains strong situational awareness and responsiveness to member needs, team requests, and operational priorities throughout the day.
• Effectively communicate with internal and external stakeholders in a variety of formats.
• Ability to make sound decisions and take initiative to independently solve problems.
• Flexible, adaptable and willing to accept new assignments and challenges.

Experience and Education

• 3 years of experience in a field related to customer service, finance, operations, or office administration preferred.
• Comfort learning and adopting new technology platforms.
• Required: Demonstrated experience with QuickBooks and a solid understanding of basic accounting principles.

Pay: $22.00 - $25.00 per hour

Expected hours: 36.0 – 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $25