Event Venue Coordinator

Tres LA is a hospitality company built on intention, care, and true service. We produce events, dining experiences, and venue operations where every detail matters and every guest interaction is an opportunity to create something memorable. Our team is made up of individuals who bring professionalism, warmth, and a deep respect for the craft of hospitality. We value growth, consistency, and teamwork, and we believe in supporting our people so they can deliver their best work with confidence and pride. At Tres LA, we show up for each other and we show up for our clients, and that is what sets the tone for everything we do.Summary and ObjectiveThe Venue Coordinator supports the Venue Director and Production Manager with the day to day operations of Carondelet House. This role ensures the property remains well maintained, guest ready, and fully supported for tours, meetings, rehearsals, and events. The Venue Coordinator serves as an onsite point of contact for clients and vendors and helps create a smooth, welcoming, and organized experience throughout the venue.Essential FunctionsDaily Venue Management• Open and walk the venue each day to confirm cleanliness, organization, and readiness for scheduled use• Receive and oversee deliveries including beverage orders, amazon packages, and scheduled services• Maintain hospitality touchpoints by keeping the office fridge stocked with water, ensuring the bridal suite coffee station is tidy, and keeping restrooms and common areas presentable• Order propane, cleaning supplies, and staff snacks as needed• Coordinate with the Housekeeper on supply levels and inventory needs• Maintain accurate counts and condition reports for venue inventory including tables, chairs, glassware, flatware, and plateware• Schedule and oversee dry cleaning services for staff aprons• Ensure parking validations remain stocked for staff• Assist with light maintenance tasks and report larger facility issues to the Venue DirectorClient and Vendor Relations• Host scheduled tours, design meetings, rehearsals, and walkthroughs for prospective and confirmed clients• Represent the venue during film shoots, photo shoots, and other productions taking place onsite• Communicate venue guidelines, policies, and expectations clearly to clients and vendors• Serve as a professional and approachable liaison for planners, vendors, and clients throughout site useAdministrative and Coordination Support• Maintain the venue calendar ensuring that all site visits, deliveries, and rehearsals are scheduled and communicated clearly• Assemble Captain Binders for upcoming events based on documents received from the Production Manager• Track and report onsite activities, issues, and completed tasks on a weekly basis• Adjust work hours when needed to support tours or rehearsals that fall outside of standard business hoursKnowledge and Skills• Strong organizational and communication skills• Ability to multitask and manage multiple priorities in a fast paced environment• Professional demeanor and strong client and vendor communication skills• Basic understanding of event production, venue operations, and hospitality standards• High level of reliability, accountability, and consistent attendanceRequirements• Minimum of one year of hospitality, venue, or administrative experience preferred• Strong interpersonal and customer service skills• Food Handlers Card preferred or willingness to obtain within sixty daysPhysical Demands• Standing and walking for extended periods• Lifting and moving equipment throughout the venue• Ability to lift up to twenty five pounds and assist with light setup tasksWork EnvironmentThis role operates in both office and event venue settings and may include exposure to varying indoor and outdoor conditions.Other DutiesThis job description outlines the primary responsibilities of the role but is not exhaustive. Duties, responsibilities, and activities may change at any time with or without notice.Powered by JazzHRhsNRKEolYy

Salary : $25 - $28