Position: Office Administrator (Part-Time)

Schedule: Monday-Friday, 9:00 AM - 2:00 PM

Compensation: $20.00/hour

Position Summary

Trend Moving & Storage is seeking a friendly, dependable, and organized Office Administrator to join our team on a part-time basis. We are looking for someone with a positive attitude, excellent attendance and punctuality, strong attention to detail, and a willingness to support multiple departments in a fast-paced office environment.

The Office Administrator provides administrative and clerical support to Operations, Dispatch, HR, Recruiting, Payroll, and Management. This position is responsible for maintaining employee and compliance records, supporting recruiting efforts, managing storage account administration, coordinating office operations, and ensuring day-to-day administrative tasks are completed accurately and efficiently.

The ideal candidate enjoys helping others, communicates professionally, takes pride in staying organized, and can manage multiple priorities while maintaining confidentiality and delivering exceptional internal customer service.

Essential Responsibilities

Office Administration

• Answer incoming phone calls and direct inquiries appropriately.

• Greet visitors, applicants, customers, and vendors professionally.

• Manage office mail, shipping, and deliveries.

• Maintain office organization and cleanliness.

• Order and maintain office supplies, breakroom supplies, and company forms.

• Coordinate equipment and office inventory.

Employee Records

• Create, organize, and maintain employee personnel files.

• Maintain driver qualification (DQ) files in accordance with company and DOT requirements.

• Ensure employee records remain complete, organized, and compliant.

• Assist with document collection and filing.

• Maintain confidentiality of employee records.

Storage Administration

• Process storage move-ins and move-outs.

• Monitor storage account activity and ensure records remain accurate.

• Assist with storage documentation and billing support.

Recruiting & Hiring Support

• Monitor employment applications and recruiting platforms.

• Schedule interviews with candidates.

• Communicate with applicants throughout the hiring process.

• Prepare hiring paperwork and onboarding documents.

• Track candidate status through the recruitment process.

• Maintain recruitment records and reports.

Administrative Support

• Scan, upload, and organize company documentation.

• Prepare reports, spreadsheets, and correspondence.

• Maintain digital filing systems.

• Assist with company forms and document control.

• Support managers with clerical projects.

• Assist with special projects as assigned.

Compliance Support

• Maintain driver qualification files.

• Assist with onboarding documentation.

• Track expiring licenses, medical cards, and required certifications.

• Assist with compliance record maintenance.

• Maintain document retention standards.

Cross-Department Support

Provide administrative assistance to:

• Operations

• Dispatch

• Human Resources

• Payroll

• Safety & Compliance

• Management

Qualifications

• High school diploma or equivalent required.

• Previous office administration experience preferred.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality.

• Proficient with Microsoft Office and Google Workspace.

• Comfortable learning multiple software systems.

• Ability to prioritize and manage multiple tasks independently.

Physical Requirements

• Sit, stand, and walk throughout the workday.

• Lift up to 25 pounds occasionally.

• Operate standard office equipment.

• Work primarily in an office environment.

Apply Today
If you’re ready to join a growing company that values your skills and drive, apply now to start your Trend career.

Salary : $20