Marketing Assistant

Description

The Marketing Assistant supports the execution of firmwide marketing, events, and business development initiatives. This role reports to the Director of Marketing and works closely with the marketing team, attorneys, and external vendors to ensure seamless coordination and high-quality deliverables. The ideal candidate is a detail-oriented professional who thrives in a collaborative environment and is eager to grow within a dynamic marketing and business development team. This position will be based in our downtown St. Petersburg office with occasional travel to our Tampa and Sarasota offices as needed.
 

Key Responsibilities Include:
Events & Client Experience
• Partner with the events team to coordinate firm events including Food Days, Spring Fling, team-building events, and Holiday Lunch
• Coordinate logistics with venues and catering vendors, including contract review and execution support
• Support client experience initiatives including ticket management for firm loge box and sporting events
 

Marketing & Content Production
• Design and develop graphics, advertisements, one-pagers, and presentation materials
• Ensure all materials align with firm brand standards
• Assist with social media content and scheduling 

CRM & Data Management
• Maintain and update firm contact, client, and matter records
• Track and manage sponsorships, memberships, and conference participation
• Maintain marketing inventory and manage internal requests
 

Administrative & Operational Support
• Schedule meetings using Outlook, Zoom, and related platforms
• Prepare materials for meetings and presentations
• Coordinate internal communications and project tracking
 

Ticket Management
• Manage ticket requests and allocations for clients
• Track usage and maintain reporting
• Transfer tickets via Ticketmaster and MLB platforms
• Experience with InviteManager preferred 

Requirements

 Qualifications:
• 1–3 years of marketing, events, or administrative experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office; experience with design tools preferred
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications:
• Experience in professional services or legal environment
• Familiarity with CRM systems
• Basic graphic design capabilities