What are the responsibilities and job description for the Legal Assistant – Transactional Real Estate position at TRENAM LAW?
Description
This role enhances attorney effectiveness by providing high-level transactional and administrative support to the Real Estate practice group. The Legal Assistant will be proactive, highly organized, and detail-oriented, with demonstrated experience supporting complex real estate transactions and conducting land use and zoning research.
Key Responsibilities Include:
- Provide proactive legal and administrative support in real estate, land use/zoning research, and transactional matters
- Formatting and proofreading contracts, agreements, and legal correspondence
- Manage attorney calendars, tracking key transaction dates and managing deadlines
- Support land use attorneys with zoning applications, permitting processes, and municipal filings
- Communicate professionally and effectively with clients, governmental agencies, and other parties involved in transactions
- Coordinate document execution, notarization, and recording with appropriate authorities
- Assist with opening new matters: gather relevant information, initiate conflict checks, and draft engagement letters
- Accurate entry of all relevant documents in the Firm’s document management system (DMS)
- Assist with time entry and billing procedures
- Help maintain professionalism and client confidentiality in all interactions and documentation
- Other duties as assigned
Requirements
- Prior experience in commercial real estate and/or land use and zoning research preferred
- Familiarity with transactional processes including purchase and sale agreements, commercial leasing, and closing procedures
- Working knowledge of land use and zoning research, including agency filings and permit tracking
- Strong attention to detail and able to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Able to manage sensitive information with discretion
- Works effectively as a team member, in support of overarching goal of excellent client service
- Technical proficiency in Microsoft Office and document management systems