What are the responsibilities and job description for the Fiscal Manager position at Trempealeau County, WI?
Salary: $68,515.20 - $78,291.20 Annually
Location : Whitehall
Job Type: Full-Time
Job Number: 202200242
Department: Human Services
Opening Date: 06/24/2026
Purpose of Position
The Health and Human Services Department is currently recruiting for a Fiscal Manager to join their team.
This position will remain open until filled. Interested applicants are strongly encouraged to apply early as the posting may be closed once a satisfactory candidate pool is identified.
The purpose of this position is to supervise personnel in the fiscal/administrative unit for the department. Perform and oversee fiscal/support responsibilities that including financial accounting, process state claims, create and monitor department fiscal reports, billing, client file management, reception, contract management, audit, maximizing resources, budgeting and determine allowable costs. The work is performed under the direction of the Director of Health and Human Services.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Supervises and assigns duties to fiscal/support staff and counsels staff regarding duties. Evaluates staff work performance. Assesses staff training needs and coordinates training. Approves time off. Approves worker overtime within budget.
Provides recommendations in staff hiring/interviews, promoting, suspending, disciplining and terminating employees . Responds to employee inquiries, complaints and concerns. Participates in resolving employee grievances.
Maintain agency accounting records that comply with County/State/Federal accounting requirements.
Oversee accounts receivable, accounts payable, billing, client funds, and payrolls.
Supervise receipting, recording and depositing revenues.
Determine correct amounts to be reported for reimbursement within state and federal guidelines.
Prepares monthly reports to various departments for reimbursement of State Contracts for Human Services. Reconciliation of State reports to county records.
Reconciliation of expenses and revenues to the county records. Prepare journal entries as needed.
Verify payables entries and oversee preparation of vouchers to be submitted for payment.
Responsible to ensure coordination of the interface for payment from eWiSACWIS, as well as the entry of check numbers in eWiSACWIS. Reconcile State reports with county and resolve any variances. Process any one time payments that are needed.
Supervise submitting data to the Third Party Administrator for CLTS and Managed Care contracts. Reconcile errors and resubmit for billing.
Assist in the preparation of the department budget and annual report.
Uphold and adhere to a high degree of confidentiality within the Administrative/Fiscal unit.
Determine rate calculations to receive reimbursement in accordance with state contract guidelines.
Oversees the preparation of Contracts and Purchase of Service Agreements with state, county, local and private entities. Complete audit confirmations. Monitor and reconcile, prepare documentation for auditors.
Oversees Purchase of Services contracts and contract compliance. Review Provider Agency Audit reports in accordance with State contracts.
Conduct contract closeouts within contract and audit requirements. Provide lead for department response to audit inquiries and requests for information. Prepare monthly reconciliation reports for auditors of expenses submitted for reimbursement and the general ledger.
Respond on a timely basis to fund source requests for information.
Assure resources are maximized during annual close out process as well as annual budget process.
Coordinate, monitor and submit audit information.
Develop, recommend and implement financial operating procedures and systems.
Compile financial information, reports, schedules and statistics as requested.
Calculate and summarize time study data for reporting.
Maintain knowledge of and comply with program accounting, allowable cost policy, internal controls, record keeping, reporting requirements and standards and applicable departmental, state and federal policies.
Participate in on-going training, attend staff meetings and Health and Human Services Board meetings as required.
Prepare monthly financial status reports and fiscal analysis as requested.
Participate in regular department leadership meetings. Promote an understanding within the unit that it serves to support and assist the departmental staff.
Back up Fiscal Support Staff duties as needed.
Provide information to callers and visitors. Shred confidential information, fax materials, take and relay messages, photocopy material.
Knowledge, Skills, and Abilities
Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards.
Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.
Ability to explain, demonstrate and clarify to others within well-established policies, procedures and standards. Ability to follow specific instructions and respond to simple requests from others.
Ability to utilize a wide variety of descriptive data and information such as check registers, billing statements, financial reports, payments, spreadsheets, budgets, audit summaries, vouchers, invoices, benefit program manuals, computer software operating manuals, state bulletins and non-routine correspondence.
Ability to communicate orally and in writing with auditors, County Treasurer, County Clerk, County Finance Manager, service providers, clients, department personnel and state agency personnel.
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Ability to use functional reasoning and apply rational judgment in performing diversified work activities.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
Training, Experience and Other Requirements
Bachelor's degree in Accounting, Business or Finance with three years public agency accounting experience or Associates degree in accounting, business, or finance with at least 7 years of public agency accounting experience. Preference may be given for a Bachelor's degree in Accounting, Business or Finance. Working knowledge of spreadsheet and database applications, government accounting and fund accounting. Valid motor vehicle operator's license and/or available means of transportation required. Prior leadership experience helpful.
2026 BENEFIT SUMMARY
Trempealeau County (Regular Full-time/part-time employees) BENEFIT
Non-Represented Benefit Package for 2026. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.
Benefit TypeWhat you receiveEligibleWho PaysMedical*
County participates in the State of Wisconsin offered Health Plan.
$500 individual / $1000 family deductible.
Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employment
County contributes 88%. Employee Contribution for lowest cost plan available within the County is:
Single Plan: $126.42/per month
Family Plan: $310.83/per month
Premiums vary by plan. Other plan networks available.Flex
Spending Account
(FSA)$500 -Single Health Plan
$1000-Family Health Plan
County contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,400 for medical and $7500 for dependent care per year. Expenses must be incurred 1/1/26 - 3/15/27 and submitted for reimbursement by 5/31/27.Pension
Wisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed.
Date of Hire
(may not be eligible for part-time positions)General Employees
Employee contribution: 7.2%
County contribution: 7.2%
Total: 14.4Dental
Delta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offer coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employment
County contributes 88% of Uniform preventive dental when enrolled in group health insurance.
Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance):
Single: $37.18 / month
Family: $92.98 / month
Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.VisionMetLife Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employment
Employees pay 100%
Employee: $4.72 / month
Individual Spouse: $9.40/ month
Individual Children: $10.60/ month
Family: $16.94 / monthDeferred Compensation
Available plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today in retirement. Federal/State taxes are deferred until your assets are withdrawn.
Anytime
Employees pay 100%
Available through payroll deduction (flat rate or percentage).Additional Voluntary Benefits
Provided by Trustmark Benefits
Provided by The Insurance Center
Term Life Insurance Anytime
Employees pay 100%
Employee direct pay to vendorVacation*Accrues per pay period per year as follows.
First year of service: 12 days
1-4 years of service: 15 days
5-9 years of service: 18 days
10-15 years of service: 20 days
16-20 years of service: 24 days
21-25 years of service: 26 days
26-29 years of service: 28 days
30 years of service: 30 days
Accrual begins Date of Hire
Payout Upon Separation
100% following 1 year introductory period.
Sick Leave*
Accrues per pay period up to 12 days per year. Max 960 hours.
Accrual begins Date of Hire
Payout Upon Retirement:
100% max 480 hours.
Holidays*
New Year's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Two Personal Holidays. Exceptions may be necessary in some County departments.
Normally granted Holiday off with pay as listed
Payout Upon Separation
None.
*Exception for certain Sheriff's Office employees for holidays, sick & vacation accrual. Pro-rated benefits for positions less than 40 hours per week.
01
After reading the Training, Experience and Other Requirements listed in the Job Description, briefly tell us about relevant education and work experience that qualifies you for this position.
02
Do you have a Bachelor's Degree in Accounting, Business, or Finance?
03
Do you have an Associates degree in Accounting, Business, or Finance?
Required Question
Location : Whitehall
Job Type: Full-Time
Job Number: 202200242
Department: Human Services
Opening Date: 06/24/2026
Purpose of Position
The Health and Human Services Department is currently recruiting for a Fiscal Manager to join their team.
This position will remain open until filled. Interested applicants are strongly encouraged to apply early as the posting may be closed once a satisfactory candidate pool is identified.
The purpose of this position is to supervise personnel in the fiscal/administrative unit for the department. Perform and oversee fiscal/support responsibilities that including financial accounting, process state claims, create and monitor department fiscal reports, billing, client file management, reception, contract management, audit, maximizing resources, budgeting and determine allowable costs. The work is performed under the direction of the Director of Health and Human Services.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Supervises and assigns duties to fiscal/support staff and counsels staff regarding duties. Evaluates staff work performance. Assesses staff training needs and coordinates training. Approves time off. Approves worker overtime within budget.
Provides recommendations in staff hiring/interviews, promoting, suspending, disciplining and terminating employees . Responds to employee inquiries, complaints and concerns. Participates in resolving employee grievances.
Maintain agency accounting records that comply with County/State/Federal accounting requirements.
Oversee accounts receivable, accounts payable, billing, client funds, and payrolls.
Supervise receipting, recording and depositing revenues.
Determine correct amounts to be reported for reimbursement within state and federal guidelines.
Prepares monthly reports to various departments for reimbursement of State Contracts for Human Services. Reconciliation of State reports to county records.
Reconciliation of expenses and revenues to the county records. Prepare journal entries as needed.
Verify payables entries and oversee preparation of vouchers to be submitted for payment.
Responsible to ensure coordination of the interface for payment from eWiSACWIS, as well as the entry of check numbers in eWiSACWIS. Reconcile State reports with county and resolve any variances. Process any one time payments that are needed.
Supervise submitting data to the Third Party Administrator for CLTS and Managed Care contracts. Reconcile errors and resubmit for billing.
Assist in the preparation of the department budget and annual report.
Uphold and adhere to a high degree of confidentiality within the Administrative/Fiscal unit.
Determine rate calculations to receive reimbursement in accordance with state contract guidelines.
Oversees the preparation of Contracts and Purchase of Service Agreements with state, county, local and private entities. Complete audit confirmations. Monitor and reconcile, prepare documentation for auditors.
Oversees Purchase of Services contracts and contract compliance. Review Provider Agency Audit reports in accordance with State contracts.
Conduct contract closeouts within contract and audit requirements. Provide lead for department response to audit inquiries and requests for information. Prepare monthly reconciliation reports for auditors of expenses submitted for reimbursement and the general ledger.
Respond on a timely basis to fund source requests for information.
Assure resources are maximized during annual close out process as well as annual budget process.
Coordinate, monitor and submit audit information.
Develop, recommend and implement financial operating procedures and systems.
Compile financial information, reports, schedules and statistics as requested.
Calculate and summarize time study data for reporting.
Maintain knowledge of and comply with program accounting, allowable cost policy, internal controls, record keeping, reporting requirements and standards and applicable departmental, state and federal policies.
Participate in on-going training, attend staff meetings and Health and Human Services Board meetings as required.
Prepare monthly financial status reports and fiscal analysis as requested.
Participate in regular department leadership meetings. Promote an understanding within the unit that it serves to support and assist the departmental staff.
Back up Fiscal Support Staff duties as needed.
Provide information to callers and visitors. Shred confidential information, fax materials, take and relay messages, photocopy material.
Knowledge, Skills, and Abilities
Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards.
Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.
Ability to explain, demonstrate and clarify to others within well-established policies, procedures and standards. Ability to follow specific instructions and respond to simple requests from others.
Ability to utilize a wide variety of descriptive data and information such as check registers, billing statements, financial reports, payments, spreadsheets, budgets, audit summaries, vouchers, invoices, benefit program manuals, computer software operating manuals, state bulletins and non-routine correspondence.
Ability to communicate orally and in writing with auditors, County Treasurer, County Clerk, County Finance Manager, service providers, clients, department personnel and state agency personnel.
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Ability to use functional reasoning and apply rational judgment in performing diversified work activities.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
Training, Experience and Other Requirements
Bachelor's degree in Accounting, Business or Finance with three years public agency accounting experience or Associates degree in accounting, business, or finance with at least 7 years of public agency accounting experience. Preference may be given for a Bachelor's degree in Accounting, Business or Finance. Working knowledge of spreadsheet and database applications, government accounting and fund accounting. Valid motor vehicle operator's license and/or available means of transportation required. Prior leadership experience helpful.
2026 BENEFIT SUMMARY
Trempealeau County (Regular Full-time/part-time employees) BENEFIT
Non-Represented Benefit Package for 2026. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.
Benefit TypeWhat you receiveEligibleWho PaysMedical*
County participates in the State of Wisconsin offered Health Plan.
$500 individual / $1000 family deductible.
Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employment
County contributes 88%. Employee Contribution for lowest cost plan available within the County is:
Single Plan: $126.42/per month
Family Plan: $310.83/per month
Premiums vary by plan. Other plan networks available.Flex
Spending Account
(FSA)$500 -Single Health Plan
$1000-Family Health Plan
County contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,400 for medical and $7500 for dependent care per year. Expenses must be incurred 1/1/26 - 3/15/27 and submitted for reimbursement by 5/31/27.Pension
Wisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed.
Date of Hire
(may not be eligible for part-time positions)General Employees
Employee contribution: 7.2%
County contribution: 7.2%
Total: 14.4Dental
Delta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offer coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employment
County contributes 88% of Uniform preventive dental when enrolled in group health insurance.
Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance):
Single: $37.18 / month
Family: $92.98 / month
Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.VisionMetLife Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employment
Employees pay 100%
Employee: $4.72 / month
Individual Spouse: $9.40/ month
Individual Children: $10.60/ month
Family: $16.94 / monthDeferred Compensation
Available plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today in retirement. Federal/State taxes are deferred until your assets are withdrawn.
Anytime
Employees pay 100%
Available through payroll deduction (flat rate or percentage).Additional Voluntary Benefits
Provided by Trustmark Benefits
- Accident Insurance
- Critical Illness
- Universal Life Insurance
- Hospital Indemnity
- Short Term Disability
Provided by The Insurance Center
Term Life Insurance Anytime
Employees pay 100%
Employee direct pay to vendorVacation*Accrues per pay period per year as follows.
First year of service: 12 days
1-4 years of service: 15 days
5-9 years of service: 18 days
10-15 years of service: 20 days
16-20 years of service: 24 days
21-25 years of service: 26 days
26-29 years of service: 28 days
30 years of service: 30 days
Accrual begins Date of Hire
Payout Upon Separation
100% following 1 year introductory period.
Sick Leave*
Accrues per pay period up to 12 days per year. Max 960 hours.
Accrual begins Date of Hire
Payout Upon Retirement:
100% max 480 hours.
Holidays*
New Year's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Two Personal Holidays. Exceptions may be necessary in some County departments.
Normally granted Holiday off with pay as listed
Payout Upon Separation
None.
*Exception for certain Sheriff's Office employees for holidays, sick & vacation accrual. Pro-rated benefits for positions less than 40 hours per week.
01
After reading the Training, Experience and Other Requirements listed in the Job Description, briefly tell us about relevant education and work experience that qualifies you for this position.
02
Do you have a Bachelor's Degree in Accounting, Business, or Finance?
- Yes
- No
03
Do you have an Associates degree in Accounting, Business, or Finance?
- Yes
- No
Required Question
Salary : $68,515 - $78,291