Accounts Payable Specialist

The Accounts Payable Specialist fills a dual role in our facility.  This role will perform accurate and timely vouchering of invoices received for our supply chain management business unit.  They will also act as our front desk receptionist, greeting guests and providing basic back-office coordination support as needed.  This is a highly visible role withing out organization as the individual in this role will collaborate across all internal departments.  Communication, customer services, problem solving, and a high level of attention to detail is a must for this person to be successful. 

Main Responsibilities:

• Review all invoices for appropriate documentation and approval prior to payment.
• Process all invoices within the JD Edwards and Basware systems.
• Location has high volume of invoices, averaging more than 25k per year.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files
• Research variances between purchase orders and invoices by contacting buyer.
• Picks up the mail and distributes it to appropriate department. Invoices are received and filed electronically.
• Timely posting of invoices to ensure vendors are paid within the agreed upon terms.
• Weekly payment processing via ACH and Wire transactions. Foreign currency wires are processed monthly.
• Properly code debit invoices, such as freight, service, and sales and use tax
• Assist with month end closing tasks.
• Review vendor month end statements and contact vendor if missing any invoices listed.
• Review unvouchered liability report quarterly to ensure all receipts have been matched properly to purchase order invoices

Additional Duties:

• Check inventory of office supplies. Coordinate with MRO buyer to order office supplies. 
• Greet visitors at reception desk. Act as building POC for electronic guest registry. 
• Manage monthly announcement board updates and assist with site wide communications.
• Coordinate department lunches and company events as needed
• Maintain maintenance services as needed for company pool vehicle
• Send sales and use tax document to vendors as requested if it meets our qualifications for exemption
• Communicate vendor’s request to update bank info with controller

Education and Experience:

• Associate degree or equivalent or one or more years related experience and/or training, or equivalent combination of education and experience.
• One to three years of experience in accounts payable preferred
• Accounting ERP Systems (JDE experience preferred)
• Experience working with MS Word, Excel, and PowerPoint. Knowledge of using formulas and v-lookup in Excel preferred.

Competencies:

• Excellent interpersonal and communication skills in dealing with internal and external vendors.
• Ability to prioritize month end tasks as needed and maintain good quality of work
• Effectively collaborates with various internal business functions to resolve issues and increase cross functional effectiveness.
• Ability to make good decisions.
• Positive attitude and team player.
• Excellent customer service skills.
• Prioritize and meet deadlines.