What are the responsibilities and job description for the AP/AR Associate - Quickbooks position at TrekTalent?
AP/AR Associate Job Type: Full-Time | On-Site / Hybrid Department: Accounting & Finance Industry: Luxury Residential Construction
Position Summary
We are looking for a motivated and detail-oriented AP/AR Associate to join the accounting team at a premier luxury home builder. This is an excellent opportunity for someone early in their accounting career who wants hands-on experience supporting the financial operations of high-end residential construction projects. You will work directly with project managers, vendors, and subcontractors to ensure accurate and timely processing of all payables and receivables in QuickBooks.
Key Responsibilities
- Process vendor invoices, subcontractor billings, and construction-related expenses in QuickBooks
- Manage full-cycle accounts payable and accounts receivable
- Reconcile vendor statements and resolve billing discrepancies promptly
- Generate and send client invoices tied to project milestones and draw schedules
- Post and apply incoming payments to open accounts receivable
- Follow up on past-due balances and maintain a collections log
- Assist with job costing and project-based expense tracking
- Collect and maintain subcontractor W-9s, lien waivers, and vendor agreements
- Support month-end close and assist in generating project financial reports
- Communicate professionally with luxury vendors, subcontractors, and clients
Qualifications
- 1–2 years of AP/AR, bookkeeping, or accounting experience preferred; motivated recent graduates welcome
- Proficiency in QuickBooks (Desktop or Online) required
- Experience in construction or project-based accounting a plus
- Strong attention to detail with the ability to prioritize and multitask
- Professional written and verbal communication skills
- Proficient in Microsoft Excel or Google Sheets
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
About Us
We are a boutique luxury home builder with a reputation for delivering extraordinary craftsmanship and a white-glove client experience. Our homes are built to the highest standards, and we run our business the same way. You will be joining a tight-knit, professional team where your work directly supports the success of every project we build.
What We Offer
- Competitive pay based on experience
- Direct exposure to luxury residential construction projects
- Mentorship and on-the-job training
- A professional, collaborative team culture
- Clear path for growth into senior accounting or project finance roles
- Stable, full-time position with a well-established company
Pay: $53,500.00 - $60,000.00 per year
Work Location: In person
Salary : $53,500 - $60,000