Coordinator, Events - Downtown Boise YMCA

Our Downtown Boise YMCA is seeking an additional Events Coordinator to join our team. The ideal candidate will oversee all event logistics and ensure safe Track & Field conditions across all utilized facilities and surrounding areas. This role helps create a safe, positive, and engaging environment for members in alignment with YMCA policies and procedures.

Treasure Valley Family YMCA Races & Fun Runs embody the Y's cause by being available for all ages, abilities, and backgrounds. They give adults, children, and families the ability to raise their spirits and their heartbeats through fun and competitive races.

Schedule

This is a full-time position averaging 40 hours weekly. Scheduled time varies depending upon the Track & Field programs/meets and Event schedule. Summer track runs June-July, Cross Country runs September-October and Winter track/indoor runs November-February. You will be expected to work approximately 15-20 weekends during the year during peak Events. Start Date set for January 7, 2026.

The Treasure Valley Family YMCA provides a progressive work environment with great benefits for qualifying full-time employees!

Benefits include

• 12% employer-funded retirement plan after two years of service with immediate vesting and ability to make additional contributions to retirement benefits through 403(b) savings plan.
• High quality and affordable benefits including health (75% employer paid for family) and dental insurance (50% employer-paid for family).
• Free use of YMCA facilities for immediate family.
• Generous paid time off package, earning at the rate of 24 paid days off per year to start.
  
  

Responsibilities

• Supervise staff, including hiring, onboarding, role-modeling, and coaching, scheduling and on-going development.
• Knows/reviews all emergency procedures and responds to emergency situations immediately in accordance with YMCA policies, procedures, and the trains all staff in complying with those policies. Completes related reports as required.
• Knows all staff policies and procedures and enforces these policies with staff.
• Knows, understands, and consistently applies safety rules, policies and guidelines for the program area. Maintains accurate records as required by the YMCA and/or the state Health Department code.
• Assists Department Admin in setting up program sign up and updating the YMCA website to provide the most accurate information to the public.
• Attends all staff meetings and in-service training.
• Maintains inventory of all necessary equipment to make all track areas safe and inventory is in working order.
• Communicates with all Track & Cross-Country Staff and maintains a proper ratio of staff to participants while staying within the budgeted constraints.
  
  

Qualifications

• Bachelor's Degree or equivalent experience in Events, Races and Track & Field.
• Knowledge of Race registration platforms, Timing Software and Track & Field platforms such as athletic.net.
• Experience in Race/Event Production.
• Must be able to work 15-18 weekends a year.
• Must be able to work evenings, weekends with possible travel.
• Ability to write the future budgets for the program area and to be able to stay within the budget that has been written.
• Excellent human relations skills and an ability to maintain position communication with staff and members.
• Ability to address and make solid decision in emergency situations.
• Excellent verbal and written communication skills including telephone etiquette and computer use.
• Prior experience of successful supervisor of staff and volunteer preferred.
  
  

Welcoming and Inclusion

At the Y, we welcome everyone whose behavior adheres to our core values of caring, honesty, respect, and responsibility. We advance our cause by building a stronger and more equitable community where everyone has the opportunity to learn, grow, thrive, and reach their full potential with dignity. The Y is a force for building bridges among all people-regardless of ability, age, birthplace, cultural background, ethnicity, faith, gender, gender identity, ideology, income, race, or sexual orientation. The Y is for all.

How To Apply

External candidates must complete an online application. If you have any questions regarding the position, please visit our website at www.ymcatvidaho.org or contact jobs@ymcatvidaho.org. All current YMCA staff must apply through their UKG account, and updated resume and cover letter is recommended. Previous YMCA staff may email their updated resume and cover letter to jobs@ymcatvidaho.org with the name of the job they are applying for in the subject line or apply through their existing UKG account.