Program Assistant

Program Assistant (Part-Time)

Organization: Treasure Coast Girls Coalition (TCGC)
Location: Sebastian, FL
Schedule: 20–25 hours per week (flexible schedule)
Reports To: Program Lead / Executive Director

Position Summary

The Program Assistant supports the day-to-day operations of TCGC programming by assisting with activity preparation, student engagement logistics, light facility upkeep, and administrative support. This role is ideal for a dependable, organized individual who enjoys working in a dynamic, youth-focused environment and is comfortable handling a variety of support tasks.

Key Responsibilities

Program Support

• Prepare materials and spaces for afternoon program activities
• Assist with snack distribution to students
• Take and maintain accurate daily attendance records
• Provide general support during program activities as needed

Administrative Support

• Assist with data entry and record-keeping using Google Workspace
• Support program documentation and reporting efforts
• Coordinate with Program Lead and team members to ensure smooth daily operations

Facilities & Maintenance Support

• Sweep and/or vacuum program areas as needed
• Take out trash at the end of each shift
• Maintain a clean, safe, and organized environment for participants

Errands & Transportation

• Perform light errands including:
  • Picking up orders from Sam’s Club, Walmart, or similar vendors
  • Completing post office runs (approximately 2 times per week)
• Provide local transportation support as needed for program-related activities

Qualifications

• Valid driver’s license and reliable transportation (required)
• High school diploma or equivalent required; some college preferred
• Experience working in youth programs, nonprofits, or administrative support roles is a plus
• Strong organizational and time management skills
• Basic computer proficiency, including Google Workspace (Docs, Sheets, Drive)
• Ability to work independently and as part of a team

Key Competencies

• Dependability & Accountability: Follows through on tasks and maintains consistency
• Communication: Clear and professional interaction with team members and participants
• Attention to Detail: Accurate attendance tracking and data entry
• Flexibility: Adapts to changing program needs and schedules
• Service Orientation: Supports a positive and engaging environment for youth

Physical Requirements

• Ability to stand, walk, bend, and lift up to 25 pounds as needed
• Ability to perform light cleaning and organizational tasks

Additional Information

• This is a part-time, non-exempt position
• Schedule may vary based on program needs (afternoons preferred)
• Background check may be required due to working with minors