Human Resources Specialist-Payroll & Benefits

Class Title: Human Resources Specialist-Payroll and Benefits

EEOC: Office and Administrative Support
FLSA: Non-Exempt Position

Summary of Position

Under the direction of the Human Resources Manager, the Human Resources Specialist (Payroll and Benefits) is responsible for processing and administering payroll, employee benefits, onboarding, and other Human Resources programs. This position ensures accuracy, confidentiality, and compliance with applicable laws, policies, and regulations. Work requires sound judgment, discretion, and familiarity with HR practices, payroll systems, and employee benefits administration.  The Human Resources Specialist (Payroll and Benefits) may also perform other duties as assigned by management.

Essential Duties and Responsibilities

Payroll Administration

• Prepare, review, and process bi-weekly, semi-monthly, and monthly payrolls, including garnishments, deductions, and benefits.
• Maintain payroll records, reconcile discrepancies, and ensure compliance with federal, state, and local regulations.
• Coordinate and maintain timekeeping systems, including setup, updates, and training for departmental timekeepers.
• Generate payroll reports and filings; respond to employee and management inquiries.
• Support system updates, software upgrades, and testing of payroll systems.

Benefits Administration

• Administer employee benefits, including health, dental, vision, life, and retirement plans.
• Assist with annual open enrollment, employee communications, and benefits inquiries.
• Reconcile benefit invoices and ensure timely payments.
• File Worker’s Compensation claims and follow-up.
• Maintain accurate benefit records and Human Resources Information System (HRIS) data.
• Ensure compliance with all applicable laws, regulations, and internal policies.

Human Resources Support

• Coordinate onboarding for new hires and facilitate employee orientation sessions.
• Assist with recruitment, job postings, screening candidates, and scheduling interviews.
• Maintain personnel files and documentation in compliance with record retention policies.
• Assist with policy interpretation, employee separations, performance management support, and training initiatives.
• Compile HR data, prepare reports, and participate in special projects as assigned.

Knowledge, Skills, and Abilities

• Advanced knowledge of payroll methods, practices, and regulations (federal, state, local).
• Knowledge of employee benefits programs and administration.
• Working knowledge of HR principles, policies, and procedures.
• Skill in managing and analyzing large volumes of transactional data.
• Proficiency in Microsoft Office (Excel, Word, Access) and HR/payroll software.
• Strong analytical, organizational, and communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to establish and maintain professional working relationships with employees, supervisors, and the public.

Qualifications

• Graduation with an associate’s degree from an accredited college or university with major coursework in a related field.
• Minimum of three (3) years of administrative, payroll, or HR experience.
• Bilingual (English/Spanish) preferred.
• Valid State driver’s license.

Physical Requirements

• Frequent mobility within an office environment, including walking, standing, sitting, and typing.
• Ability to lift and carry up to 20 pounds.
• Visual and manual dexterity to operate office equipment, including computers, printers, and copiers.
• Ability to communicate clearly in person and by telephone.

Special Requirements

• Ability to work under pressure and meet deadlines.
• Must maintain strict confidentiality in all HR and payroll matters.

Salary : $30 - $35