CHS: Lead Administrative Assistant to Senior High School Principal, Full Year

TCCAPSA (Full Year) - CLASSIFICATION VII

Master Agreement

TCCAPSA Benefits Summary - Full Year

Retirement Benefits

Location: Central High School

HOURLY RATE INCLUDES $0.75/hr premium.

General Summary:

The Administrative Assistant to Senior High Principal coordinates the activities in the main office and performs the duties of the Senior High principal’s administrative assistant.

Principal Duties and Responsibilities:

• Oversees senior high secretarial staff and student aides.
• Answer phones, arrange appointments, and meeting schedules.
• Performs duties involving effective communications within the building and community.
• Coordinates daily guest teachers and completes necessary paperwork.
• Greets and assists visitors, staff, and students.
• Prepares and maintains records and related reports.
• Assists with staff handbook and curriculum guide as requested.
• Serves as liaison between parents/principal and staff/principal.
• Handles or assists with all accounting functions including and not limited to: deposits, purchase cards, check requests, reports, journal entries, budget transfers, and assists in balancing accounts and purchases supplies for staff.
• Handles phone changes and revises phone listing as requested.
• Organizes building special events.
• Organizes or assists with student registration in August.
• Assists in grant preparation, writing and follow-up.
• Types and maintains general information for all.
• Completes work permits.
• Establishes, maintains and revises files.
• Opens, distributes or otherwise handles mail directed to the principal.
• Creates Volunteer information, maintains and assists with getting volunteers when needed.
• Assists with lockdown and other emergency situations.
• Performs duties of notary public as requested.
• Performs other duties as assigned.

Knowledge, Skills and Abilities Required:

• College degree and/or previous relevant work experience required.
• Advanced knowledge of computers and technology.
• Ability to type a minimum of 40 wpm accurately.
• Excellent organizational skills with emphasis on details and time management.
• Excellent public relations skills.
• Ability to deal with injuries.
• Knowledge of math and accounting principles.
• Analytical ability necessary to gather and interpret data.
• Demonstrates proficiency in spelling, grammar, and information technologies.
• Dependable, reliable, and protective of sensitive/confidential information.

Knowledge, Skills, and Abilities Preferred:

• CPR and first aid preferred.

Physical and Mental Requirements:

• Must be able to report on a regular and consistent basis.
• Maintain consistent and punctual attendance.
• Duties include frequent walking and physical activity, as well as use of hands and arms for signaling and light lifting/carrying. Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students.
• The ability to listen and effectively orally communicate information and ideas to a diverse population.
• Ability to effectively discern information and formulate appropriate action(s).
• Ability to critically think and provide appropriate solutions.
• Ability to work effectively and efficiently.

Environmental Conditions:

Incumbents work in indoor environments with moderate to loud noise levels. Duties may be completed in cold and hot temperatures, including work on slippery and/or uneven surfaces. Work environment includes working around students, school equipment, and office equipment.

Work Schedules:

Must be available to report during the school year consistent with the district’s school year calendar.

Background Checks:

The individual selected for this position will be required to pass a criminal history background check.