Fleet Coordinator

About TransWest: We move people. We help them get to work, school, or play. From A to B, and everything in between. By shuttle, bus, charter or valet, we find creative ways to move people, business, and communities forward. We partner with some of the world's leading companies to create personalized transportation systems and hospitality experiences. We go above and beyond to remove stress in all interactions and make things a little easier for all we serve. 

The Fleet Coordinator plays a critical role in maintaining the safety, reliability, and performance of our vehicles. This position is responsible for scheduling, tracking, and coordinating proactive fleet maintenance with our outsourced service providers. This work will include taking vehicles to shops, scheduling work with service providers, and ensuring we are working to meet our goals of keeping our fleet safe, reliable and on the road. Working closely with the Fleet Team and the Operations Team, the Fleet Coordinator coordinates inspections and repairs in the field, and ensures vehicles remain service-ready with minimal disruption to team members and clients. 

 Compensation:  

• $33.00 - $37.00/ hour

 Benefits: 

• Medical, Dental, Vision & Life Insurance 

• 401k with matching 

• Holiday pay 

• Company provided uniforms with in-house weekly uniform cleaning service 

• Paid Time Off up to 80 hours per year with increasing amounts based on your years of service   

 Responsibilities: 

• Perform regular safety and condition inspections on all fleet vehicles; ensure mechanical quality and professional appearance. 

• Respond to and resolve immediate fleet concerns to minimize road calls and maintain a high level of operational safety. 

• Track and document all 3rd party maintenance activities, including vehicle reports, parts usage, repairs, and service records. 

• Process invoices for all 3rd party services. 

• Support fleet technology upkeep, confirming proper installation and functionality of Wi-Fi units, telematics systems, and onboard tablets. 

• Complete assigned work orders/ service entries accurately and in a timely manner. 

• Collaborate with fleet management and operations teams to anticipate service needs, porter movements and optimize fleet readiness. 

• Collaborate with our service providers and dealer networks to ensure our vehicles are clean, safe, DOT compliant and service ready. 

• Schedule vehicles for maintenance with our outsourced service providers as needed for repairs. Take vehicles to shops and schedule routine drop-offs and pick-ups. 

• Perform additional duties as assigned. 

 Requirements: 

• Must be at least 21 years of age 

• 1  years of maintenance experience working with a variety of vehicles; experience with transit buses and motor coaches strongly preferred 

• High School Diploma or equivalent required; technical school training preferred 

• Acceptable Motor Vehicle Record 

• Current/Active DOT Medical Card 

• Current/Active Class A or B CDL 

• Must pass pre-employment DOT drug test 

• Able to communicate proficiently in English 

• Ability to be flexible in schedule to meet operational needs. This may require occasionally working outside of regularly scheduled hours 

• Must be willing to work in outside environments, which may include inclement weather

Physical Requirements:

• Ability to remain seated and operate a vehicle for extended periods.
• Ability to enter and exit vehicles, including vehicles with stairs, multiple times throughout the shift.
• Ability to perform routine vehicle inspections, which may involve bending, reaching, or kneeling.
• Ability to lift, move, or position items weighing up to 50 lbs.
• Ability to communicate clearly with passengers, dispatch, and team members.
• Ability to maintain focus and alertness while driving in various weather, lighting, and traffic conditions.
• Ability to perform the essential driving functions required to operate the assigned vehicle safely and in compliance with DOT and company standards.

TransWest Culture: Come join our close-knit team. We enjoy having summer BBQ’s, holiday parties, games, contests and so much more at our bus yards and in the office. 

Our Commitment to Diversity, Equity, Inclusion, and Belonging: At TransWest, we pride ourselves on building a diverse workforce and collaborative spaces where people of different lived experiences, backgrounds, abilities, and identities can thrive. Everyone on the team at TransWest emphasizes and practices our core values every day that are based on continued growth, reliability, safety, caring for our work, clients, and each other. Our commitment to diversity, equity, and inclusion is an evolving area where we will continue to listen and learn from our team members, business partners, community partners, and thought leaders to optimize our impact. 

Salary : $33 - $37