PROCUREMENT OFFICER 2 - 03242026-76118

Job Information

State of Tennessee Job Information

LOCATION OF (2) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, HAMILTON COUNTY

These positions are in the Region 2 Business Solutions Division - Field Operations and District 29 Sections.

For more information, visit the link below:
https://www.tdot.tn.gov/PublicDocuments/Hr/Region-Business-Solutions-Procurement-Officer2.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and one year of work experience in procurement, purchasing, logistics, or a related field.

OR

Graduation from an accredited college or university with an associate's degree and three years of work experience in procurement, purchasing, logistics, or a related field.

OR

Education equivalent to graduation from a standard high school and five years of work experience in procurement, purchasing, logistics, or a related field.

Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.

Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.

Overview

The Procurement Officer 2 supports the Business Solutions Section by managing procurement activities and vendor relations to ensure the efficient acquisition of supplies, materials, equipment, and services. This position is based in a TDOT Region or District and provides procurement guidance, transactional support, and operational coordination to local staff across the Region, Districts, and maintenance facilities, ensuring consistency with statewide procurement policy. The Procurement Officer 2 oversees the bid process for goods and services under the threshold established by the Central Procurement Office (CPO), and for goods and services on statewide or agency term contracts. The Procurement Officer 2 assists in developing specifications for Informal Procurements that require three quotes and not already under contract. This position monitors vendor performance by documenting and reporting issues to the Procurement and Contracts Division (PCD), and implements cost-effective procurement strategies while mitigating risks.

This position enhances procurement efficiency through process improvements, receiving regular training, adhering and promoting PCD/CPO policy while collaborating with stakeholders for budget oversight, risk mitigation, and financial planning. The Procurement Officer 2 collaborates with TDOT's Headquarters (HQ) Procurement and Contracts Division, Business Solutions personnel, finance teams, and suppliers to align purchasing with operational needs. Additionally, it supports risk assessments, audits, and market research to refine vendor selection and long-term procurement strategies. The position reports to the Region Business Solutions Manager.

Responsibilities

Manage procurement records in Edison, ensuring data accuracy, compliance, and alignment with TDOT's Procurement and Contracts Division (PCD), Central Procurement Office (CPO), state, and federal procurement regulations, including Federal Highway Administration (FHWA) guidelines.

Facilitate and oversee end-to-end procurement processes for Region and District-based operations, including materials, supplies, consumables, equipment, and emergency procurements. Ensure alignment with applicable procurement laws, TDOT Procurement and Contracts, Standard Operating Procedures, TDOT Asset Management Division, and risk mitigation practices.

Establish and manage vendor relationships to ensure quality, timely delivery, and contract compliance. Monitor vendor performance and resolve or escalate disputes.

Ensure procurement compliance by applying expert knowledge of purchasing policies and procedures. Support procurement audits, develop and implement corrective action plans, and enforce documentation standards for regulatory adherence. Provide technical guidance and support to Procurement Officer 1s, supporting consistency in transactional procurement practices and professional development within the Region.

Promote procurement process improvements by identifying workflow inefficiencies.

Support standardization of procurement processes by collaborating with the Region Procurement Liaison, PCD, and Region Business Solutions teams to align local practices with statewide priorities and policies.

Collaborate with Finance to monitor procurement expenditures and budget compliance. Track spending trends, identify cost-saving opportunities, and prepare financial reports to support data-driven decision-making.

Contribute to procurement strategy development, analyzing market trends and supplier capabilities as requested to align purchasing decisions with TDOT operational and material needs.

Assist in onboarding District personnel, providing guidance on procurement systems, compliance procedures, and proper documentation practices to ensure consistent application of procurement standards.

Provide exceptional customer service to project stakeholders by sharing data and acquired knowledge with Project Teams, ensuring data is easily accessible and organized, exercising practical listening skills, and communicating effectively. Promote good public relations with customers. Provide accurate and timely verbal and/or written responses to the public and other Department personnel.

Competencies (KSA's)

Competencies:

• Resourcefulness
• Decision Quality
• Nimble Learning
• Manages Complexity
• Communicates Effectively

Knowledges:

• Administration and Management
• Clerical
• Customer and Personal Service

Skills:

• Active Learning and Listening
• Critical Thinking
• Mathematics
• Reading Comprehension
• Negotiation

Abilities:

• Deductive Reasoning
• Number Facility
• Information Ordering
• Written Comprehension
• Inductive Reasoning

Tools & Equipment

• Personal Computer
• Multi-Function Printer
• Telephone
• Calculator