Clerk IV, Transportation Payroll Assistant (463C) [231]

POSITION TITLE: Clerk IV, Transportation Payroll Assistant

JOB CODE:  463C

DIVISION: Operational Support

SALARY SCHEDULE: Office Clerical/Technician Annual

DEPARTMENT: Transportation

WORKDAYS: 231

REPORTS TO: SeniorExecutive Director of Transportation

PAY GRADE: Rank IV (NC04)

FLSA:  Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Performs essential clerical functions as related to payroll process, entry, submission, and accounting for employee time and leave for the department.

REVISION DATE(S): 11/23; 9/24; 1/26

1.

Educational Level: High School Diploma or High School Equivalent required; some college/technical training preferred

2.

Certification/License Required: None

3.

Experience: 2 years of routine clerical experience with payroll/accounting function duties

4.

Physical Activities: Routine physical activities that are required to fulfill job responsibilities

5.

Knowledge, Skills, & Abilities: Written and oral communication, Data entry, Microsoft programs

1.

Demonstrates prompt and regular attendance; work hours may vary during the school year.

2.

Posts data for bi-weekly and monthly payrolls.

3.

Replies via e-mail and enters all time corrections into district payroll systems.

4.

Makes any adjustments to Field Trip time entry as requested.

5.

Files and maintains all corrections, ROA’s, and time cards.  Archive payroll documents as required.

6.

Calculates and enters paper timecards into CTMS.

7.

Assists in entering leave, adjustments and supplemental pay into CTMS as needed.

8.

Review time entry for accuracy.

9.

Complete supplemental pay forms.

10.

Creates spreadsheets/documents using Microsoft Word and Excel.

11.

Assists with phone coverage at the front desk as needed.

12.

Performs other duties as assigned by appropriate administrator.