What are the responsibilities and job description for the Inventory Specialist position at Transportation Partners & Logistics?
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Description
Job Summary:
The Inventory Specialist is responsible for providing inventory and office services by implementing administrative systems, procedures, and policies, and monitoring of administrative projects.
Job Responsibilities
Experience and Qualifications:
Description
Job Summary:
The Inventory Specialist is responsible for providing inventory and office services by implementing administrative systems, procedures, and policies, and monitoring of administrative projects.
Job Responsibilities
- Receiving, entering and managing inventory and its associated paperwork.
- Procurement of parts and materials as needed to complete in-field work for sites, including scheduling shipments for proper arrival dates.
- Oversee all aspects of office orders including inventory and maintenance of inventory. Anticipating needed supplies; placing and expediting orders; verifying receipt of supplies.
- Manage incoming parts paperwork and data entry for all O&M sites with the assistance of the appropriate Site Supervisor.
- Manage inventory transactions utilizing Great Plains Accounting software and reconcile again O&M service reporting software to ensure proper accountability for inventory used and received.
- Perform regular cycle counts / audits of physical on-hand inventory and perform accurate reconciliation against accounting and service reporting software.
- Prepare month-end reports of inventory consumption for submission to accounting for monthly customer invoicing.
- Prepare and mail all UPS / Fed Ex Packages. Sort and distribute incoming mail as needed.
- Preparing service and maintenance documentation as needed for in-field technicians.
- Coordinate routine office maintenance and cleaning with outside vendors.
- Establish, maintain, and update filing systems.
- May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specified projects, as required.
- Other Duties as assigned.
Experience and Qualifications:
- HS diploma or GED equivalent required.
- Three (3) – five (5) years of functional administrative preferred.
- Must be an analytical thinker with the ability to resolve complex issues and manage tight deadlines and be able to perform under rapid change.
- Requires exemplary organizational skills and extreme attention to detail.
- Microsoft Dynamics or other ERP experience beneficial.
- Extensive knowledge in Word, Excel and Outlook and the ability and willingness to learn new software applications if needed.
- Self-starter with a drive for continuous improvement of the business operations.
- Excellent communications skills both verbal and written, detail-oriented, the ability to multi-task, and most importantly, the ability to work well in a team.
- Demonstrates openness to change, flexibility, and adaptability.
- Express willingness to step out of the box to assist other teams to meet and overcome challenges for the company.
- Experience with and understanding of general accounting practices is strongly preferred.
- Sitting for extended periods of time working on a personal computer.
- Occasionally lifting weights of fifty (50) pounds or less.
- All proper PPE must be worn when entering the shop.
- Ability to complete basic safety training as required.