What are the responsibilities and job description for the Admin Assistant position at TRANSPORTATION GROUP MANAGEMENT LLC?
Job Purpose:
- The Admin Assistant at VALLEY FORD TRUCKS- MASTER will provide essential support to ensure the smooth operation of daily administrative functions. This role is pivotal in maintaining organizational efficiency and assisting various departments with clerical tasks, communication, and coordination.
Key Responsibilities:
- Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
- Handle incoming calls, emails, and correspondence, directing them to the appropriate departments or personnel.
- Assist in the preparation of reports, presentations, and documentation as required by management.
- Coordinate meetings and appointments, ensuring all necessary arrangements are made.
- Maintain and update filing systems, both electronic and physical, ensuring data accuracy and confidentiality.
- Support the HR department with recruitment processes, onboarding, and employee record management.
- Manage office supplies inventory and place orders as necessary to ensure uninterrupted operations.
- Facilitate communication within the company by liaising between departments and external partners.
- Provide administrative support to senior executives and management, including travel arrangements and expense reporting.
- Assist in the planning and execution of company events, meetings, and conferences.
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Supplemental voluntary insurances available.
- Life Insurance is fully funded by the employer
- Employee assistance program
- Employee discount
- Paid time off
- Birthday day off
- Recognition for longevity
- Parental leave
- Referral program
- Health Club/Recreation Center membership reimbursements
- Employee Team Member Programs and more!
Come join the Winning Team at Valley Truck Centers!!!
Qualifications:
Required Education:
- High school diploma or equivalent required.
- An associate degree in business administration or a related field is preferred.
Required Experience:
- Minimum of 2 years of experience in an administrative support role.
- Experience in the automotive industry or a related field is advantageous.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
Required Skills and Abilities:
- Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
- Excellent verbal and written communication skills.
- Attention to detail and a high level of accuracy in work.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work collaboratively in a team environment.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Familiarity with office equipment such as copiers, scanners, and fax machines.
- Basic knowledge of bookkeeping and financial record-keeping is a plus.